Company:IWK HealthReq ID:219739Department/Program:Reproductive Mental Health, Mental Health And AddictionsLocation:HalifaxType of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)Start Date:May 2026Union Status:NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation:$23.6572 - $26.7684 /hourClosing Date:May 04, 2026 (Applications are accepted until 23:59 Atlantic Time)IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.OpportunityThe Administrative Assistant II (AAII) reports to the Manager, Reproductive Mental Health, Mental Health & Addictions, and provides high quality administrative and organizational support to staff and other Team/Department members as assigned. The AAII is vital to the efficient operation and work of the Team/Department and is able to communicate effectively both verbally and in writing. The AAII is able to function independently, prioritizing and dealing with time constraints and multi‑tasks without sacrificing accuracy and attention to detail.



They are supportive to the IWK's commitment to Family Centred Care by ensuring a welcoming environment for patients and families.DutiesActs as general administrative support to members of the team.Responds to patient inquiries.Completes follow up and reminder calls.Processes New Assessment and Follow up appointment correspondence.Attend meetings, take and produce minutes as required.Maintains Team/Department communication; actively anticipates and troubleshoots problems.Answers phone calls, relays messages and refers calls with follow up, as appropriate.Prepares files for patient visits, maintains clinic filing.Types/transcribes reports, correspondence, photocopy and distribute accordingly.Maintains database(s) and reference materials for Team.Establishes and maintains office filing system, manuals and records to ensure efficient storage and retrieval of material.Coordinates appointments and schedules for various clinicians within the Team.Arranges travel including booking and expense recovery, as requested.Provides reception duties and patient registration for patient in person and virtual appointments.Acts as point of contact for residents and learners in the Department of Psychiatry.Hours of WorkMonday – Friday, 8am to 4pmYour QualificationsMinimum of a High School Diploma or G.E.D.



required.Graduate from a recognized Office Administration Program required.Minimum six months experience in a related administrative role required; a combination of education and experience will be considered.Advanced working knowledge of MS Office programs required.Keyboarding skills minimum of 60 wpm required; testing may be conducted on candidates.Knowledge of Medical Terminology is an asset.Proven team player with excellent communication and interpersonal skills required.Demonstrated ability to respectfully work with a variety of inter‑professional team members required.High degree of initiative, diligence, attention to detail, and self‑discipline/focus.Commitment to continual learning and willingness to share knowledge and support the development of co‑workers.Demonstrated commitment to Family Centred Care required.Excellent multi‑tasking, organizational and prioritization skills required.Experience in MEDITECH, SAP, and/or data entry an asset.Competencies in other languages an asset.Thank you for your interest in IWK Health.Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.This is an Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status are advised to seek clarification regarding their seniority, advantages, and vacation entitlement and/or usage prior to accepting the position.An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.#J-18808-Ljbffr

📌 Administrative Assistant Ii, Reproductive Mental Health - C$23.7 - C$26.8 An Hour (Winnipeg)
🏢 IWK Health
📍 Winnipeg