At Sinai Health, we care, create possibilities and offer hope. We are looking for anAdministrative Assistant IIto support our Nursing Educationdepartment.Job OutlineThe Administrative Assistant is responsible for providing high-level administrative and organizational advanced support to the Academic Practice Directors and is an integral part of the team. They will also support the service atmosphere and attitude that exemplifies the values and professionalism of Senior Leadership and the mission and vision of Sinai Health.Job TypeTemporary Full Time (up to 12 months)In this role you willEstablishes and organizes an efficient and effective structure for the operation of the offices of Academic PracticeProvides advanced secretarial support in all functions including organization of work, correspondence, communication with the public and Hospital staff, and the undertaking of special projectsUndertakes and co-ordinates function planning and special projects as assigned, including capital planning.Establishes and maintains well organized filing system for the Practice Directors.Prioritizes mail and incoming reports, etc. for the Practice Directors and ensures that matters are dealt with in the required timeframe(s)Keeps abreast of and deploys appropriate and up-to-date technological office support systems and advance word processing skills with respect to software, communications, filing, etc. to ensure the most effective and efficient operation of the officeEnsures that the operations of the office adhere to current and relevant legislation, i.E., privacy legislationSelects and orders appropriate office supplies and equipmentAdministers attendance management program (i.E. Staff Right, Day Force)



for the Academic Practice officesProvides all other administrative functions (e.G. organizing catering) for the Practice Directors as requiredPrepare and provides, in advance, documents, files and presentations required by the Practice Directors for meetings, conferences, telephone calls, etc.Draft written documents and proof reads correspondence on behalf of the Practice Directors including reports, letters, responses, memorandums and the preparation of presentation material while ensuring accuracy and appropriateness of presentation formats, etc.Prepare and maintain confidential documentsPrepare requisitions e.G. capital budget, purchase orders, petty cashCollect, summarize, organize and maintain accurate information related to department activities as directed by Practice DirectorsRecord and draft minutes at meetings Chaired by Practice directorsPlan and coordinate events and special projects as assigned, such as conferences, clinical days, clinical in-services and other coursesManage the Practice Directors’ schedules, including co-ordinating and scheduling internal and external appointments, utilizing professional judgement in establishing priorities and consulting with the Directors, as appropriateEnsure that the Practice Directors are aware of changes and maintains their schedulesSchedule meetings, books space, tracks items for agendas,



prepares agendas, co-ordinates material for distribution and records minutes for meetings, including committees/task forces for the Directors, with a high degree of accuracyFacilitate and organizes communication and liaison with internal staff and departments and external clients of Sinai Health, e.G. members of external committees, managers in other health care organizationsRespond to internal and external requests for information in a timely mannerEducation & QualificationsMandatorySuccessful completion of a College or University diploma/degreeMinimum 5 years of experience working in a large complex organization in a senior administrative rolePreferredPrevious experience reporting directly to a directorPrevious experience in hospital or university setting considered an assetSkills and KnowledgeAdvanced computer skills, including Microsoft Word, Excel, PowerPoint, Outlook, and InternetStrong organizational, problem solving and judgment skillsPolished, professional interpersonal skillsSelf-directed, detail oriented and dependableDemonstrated initiative, high degree of accuracy and ability to handle a complexity of tasks simultaneouslySuperior communication skills, both written and verbalFlexible with a high level of accountability and proven capability to work with highly sensitive and confidential informationPrepared to respond to a fast-paced changing environment requiring flexibility with respect to working hoursDemonstrated satisfactory work performance and attendance historySalaryMinimum - $24.797/hour; Maximum - $30.969/hourVacancy TypeThis position is for replacement chance.#J-18808-Ljbffr

📌 Administrative Assistant, Academic Practice - C$24.8 - C$31.0 An Hour (Winnipeg)
🏢 Sinai Health
📍 Winnipeg