BLANKSLATE Partners is thrilled to be supporting our client Cornerstone Planning Group, located on Granville Island, as they search for an Administrative Assistant/Office Manager, to add to their small, dynamic team. If you are passionate about organization, supporting a wonderful team, and want to love what you do, we would love to hear from you.About Cornerstone Planning GroupCornerstone is a boutique consultancy located on Granville Island (dog friendly office) in Vancouver, BC, Canada. Specializing in strategic planning for public sector organizations -- typically related to organizational design and infrastructure requirements -- our work emphasizes long-term planning and rigorous research into relevant trends and service demand patterns. Our work spans a wide variety of sectors, and facilities can include: hospitals, libraries, community centers, transitional housing, art and culture venues, theaters, schools and universities, clinics, offices, industrial workshops and yards, and more.About the roleWe are seeking a highly organized and proactive Administrative Assistant/Office Manager to join our team. This role will play a crucial part in ensuring the smooth operation of our office, providing support to our team members, and facilitating productive workflow.What You’ll DoManage calendars, schedule meetings, and coordinate appointments for team members.Ensure timely communication and follow-up regarding meeting arrangements.Responsible for ordering office supplies, equipment, and materials as needed.Monitor inventory levels and replenish supplies to maintain office efficiency.Handle basic IT setup and troubleshooting tasks.Liaise with external IT experts for more complex technical issues.Organize food, drinks, and celebrations for team events and special occasions.Coordinate logistics for office gatherings and activities.Assist in planning and coordinating company events, workshops, and seminars.Manage event logistics, including venue booking, catering,



and attendee coordination.Maintain the cleanliness and tidiness of the office space.Water plants and ensure a welcoming environment for staff and visitors.Coordinate travel bookings and accommodations for team members.Handle itinerary management and provide necessary travel support.Collect and organize receipts, invoices, and expense reports.Reconcile credit card transactions by matching receipts and following up on missing documentation.Oversee accounts receivable and follow up on outstanding invoices.Manage reimbursements and track expenses accurately.Assist team members with personal administrative tasks, such as booking appointments and arranging services like tire changes or paramedical appointments.Coordinate with team members to ensure coverage during business hours.Occasionally assist with physical tasks such as moving office equipment or furniture.Keep team resumes updated with relevant projects and experiences.Maintain a database of team members' credentials and achievements.Assist with the preparation of project plans and other documentation as needed.Manage IT licenses and subscriptions.Ability to layout and graphically develop proposal materials, and support with content as requested (ideal)Track employee vacation days and maintain the vacation schedule.Check mail.Update and maintain the proposal tracking spreadsheet.Pull and compile project hours on a monthly basis from Harvest for invoicing.Track sub-consultant billing and project-related expensesPrior experience in office administrationExcellent written, verbal and interpersonal communication skillsCollaborative team player who is self-motivated to work autonomouslyImpeccable attention to detail in executionTech savvy - can learn, adopt and help others to use tool such as MS Office SuiteProactive and problem solver who can react quickly to changing needs in a dynamic environmentSalary target: 50,000-60,000 annual salaryComprehensive benefitsOn-site in beautiful Granville Island office3 weeks vacation5 paid sick days#J-18808-Ljbffr

📌 Administrative Assistant/Office Manager - Cornerstone Planning Group - C$50,000 - C$60,000 A Year (Winnipeg)
🏢 Cornerstone Planning Group
📍 Winnipeg