Ready to start your next chapter with NAIT? At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.
Currently NAIT employees are welcome to apply.
Summary NAIT is currently seeking a highly skilled Executive Assistant to support our Vice President, Major Projects. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills, thriving in a agile, fast-paced environment. The Executive Assistant will be expected to uphold the highest ethical standards in a professional manner in all interactions and responsibilities.
Key Responsibilities Manage and maintain the Vice President's calendar, scheduling appointments and meetings efficiently
Answer phone calls and respond to emails, and direct them appropriately
Organize and prioritize incoming requests and correspondence
Prepare reports, presentations, and other documents as needed
Coordinate logistics for meetings, conferences, and events, including travel arrangements and accommodations
Support other team members with meeting scheduling, agenda scheduling and meeting minutes and other administrative duties as required
Maintain confidential and sensitive information with the utmost discretion and integrity
Work effectively with various teams and external stakeholders to support organizational goals
Provide project administration support and coordination
Skills & Abilities Effective Communication: Strong written and verbal communication skills are essential for liaising with internal and external stakeholders




Planning and Prioritization: Ability to plan, prioritize, and adjust workloads to meet organizational demands
Accountability: Holds self and others accountable to meet commitments, following up with stakeholders when needed
Results-driven: Demonstrates the ability to achieve goals with exceptional quality and organization in a fast-paced environment
Attention to Detail: Must be detail-oriented and meticulous in their work. Must be able to handle large volumes of information accurately and without error and ensure that all tasks are completed to the highest standard
Manages Complexity: Can navigate complex information and find creative solutions to daily challenges
Confidentiality: Maintains confidentiality with sensitive information and handles it appropriately with discretion
Qualifications Related post-secondary certificate or diploma
Minimum of 5 years of experience as an Executive Assistant or in a similar role Candidates with less experience are encouraged to apply
Must be proficient in the use of technology, including Microsoft Office, email, and other relevant software. experience with MS Project and enterprise accounting software a definite asset
Equivalencies will be considered




Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES)
Remuneration The compensation range for this job posting is : $59,442.07 - $78,758.85
Company Culture & Benefits NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion.
For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year's. NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
We’re committed to creating a workplace that fuels passion, values inclusion, supports wellbeing, and encourages continuous growth. Our culture is grounded in respect, collaboration, creativity, celebration, and accountability. When you join NAIT, you become part of a community dedicated to making a meaningful difference for students, colleagues, industry partners, and the broader community.
People make NAIT Great - and at NAIT, people truly matter.
If you require any assistance or accommodations, please connect with us at [email protected].

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📌 Executive Assistant, Major Projects (Alberta)
🏢 Northern Alberta Institute of Technology
📍 Alberta