Description Position: Finance Director(Family Office)
Department: Aquilini Group Executive Office
Reporting to: Senior Executive
SUMMARY:
TheFinance Directorwill provide professional support to a Senior Executivewithin afamily office environmentby overseeing,organizingand managing a wide range of personal and company financial, tax and stock accounts, ensuring effective and smooth business operations in a challenging and fast paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(other duties may be assigned, asrequired)
Responsible for full-cycle accounting and finances for personal business portfolio
Oversees budgets for special projects including tracking financial costs-to-date,projectionsand cash flows, making cashcallsand issuing all payments
Manages account payables and receivables for multiple properties and entities including cutting and mailing out cheques,trackingand recording payment information
Ensures invoices and expenses are tracked and filed accordingly
Calculates and tracks adjusted costs bases for various securities holdings across multiple accounts for multiple entities
Ensures monthly data from various bank and securities statements are recorded in accounting system, reconciles data, and keeps a general ledger for multiple entities
Creates monthly, quarterly, and annual financial statements
Tracks and records loan interest payments
Prepares back up documents and financial statements for annual tax filings for multiple entities
Works with external accounting firm toassistwith preparation of tax returns for multiple entities
Meets as needed with executives to present and review financials
Download all monthly bank and securities account statements and organize for bookkeeper
Respond to bookkeeper requests foradditionalinformation, supporting documents, etc.




Issue and track POs for all property costs, purchases, etc.
Track invoices coming in for property managers' sign off
Process payments for credit cards,invoicesand bills
Liaise with institutions on trade orders for stocks
Tax Management Oversee all restructuring and asset transfers: liaise with tax lawyers, in-house counsel, bookkeeper, Accountants, other externalcounseland banks
Compile all annual tax slips and documents for tax returns, andsubmitto accountant
Assistwith audits, asrequired: review expense account for errors, provide corrections
Oversee tax structure and ensure all transactions go through proper entities with correct back up
Maintain database of all assets, including nominal and beneficial owners
Loans & Financial Reporting Track and monitor BAs, SOFRs and revolving loans, look for opportunities to combine loans, pay off lines with cheaper debt; transfer cash to cover interest
Prepare all financials and corporate records for new loans and all annual loan reviews
Renew all maturing term loans, pay down from time to time
Review all loan documents related to new loans, annual reviews ensure financial terms are correct
Prepare daily financials and cash flow projections
Cash management: monitor and reconcile all dividends, interest, and other expenses, ensuring cash is moved between accounts to cover cash needs, transferring dividends from all stock accounts




Reconcile all account activity and pending expenses; make recommendations for trust distributions
Track all sells and buys and YTD capital gains/losses
Transfer funds between entities for quarterly loans, ensure they are repaid when due
Liaise with banks for cash transfers, drafts, wires, reports, tax docs, etc.
Draw loans to cover settlement on trades
Send wires for cross-border and large payments
REQUIRED EXPERIENCE AND QUALIFICATIONS:
Minimum 6-8 years’directly relatedwork experience and post-secondary education
CPA Designation
Experience providing support to a senior level executive of a large business entity, with a focus on financial matters
Highly professional, organized, meticulous, and extremely detailed oriented with an ability to prioritize assigned duties
A positive approach to completing awide-rangeof financial administrative tasks from junior to senior level
A self-starter with a confident, can-do attitude
A good communicator who will keep executive updated on allimportant issues
Ability to relate professionally to all levels of staff and business executives, witha high levelof maturity, diplomacy, and a positive demeanor
A high levelof confidentiality, discretion,loyaltyand respect is essential
Professional personal presentation and excellent verbal communication skills and telephone etiquette
Strong computer literacy with experience in the use of MS Office programs
Must be available outside regular office hours to handle issues as they arise
Ability to naturally remain calm during stressful periods whileremainingfocused on the tasks at hand.
Self-directed, the ability to work independently and delivers quality work and presentation.

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📌 Finance Director (Family Office) (British Columbia)
🏢 Aquilini Group
📍 British Columbia