REFERENCE: 247181-67
IMPORTANT: Effective immediately, full time permanent
DEADLINE TO APPLY: September 2, 2026
HOURLY SALARY RANGE: $27.78-$37.08
SCHEDULE: 8h30-4h30 or upon agreement with direct supervisor
JOB SUMMARY: under the general authority of the dean of academic systems and the direct supervision of the scheduling and admissions manager, is responsible for organizing, supervising and designing procedures for the implementation of admission policies (academic and non-academic admission criteria).
Duties And Responsibilities

Plan the Admission process for Fall and Winter for Day and Continuing Education

Effect the evaluation and selection of applicants to Day and Continuing Education divisions according to the College/MÉÉSR guidelines and ensure student records are coded properly

Participate in admission recruitment activities such as high school visits, career fairs, etc.

Represent the college at admission recruitment activities and make presentations specific to the College and the admissions process/selection criteria

Liaise with SRAM and other institutions regarding admissions processes and policies

Liaise with Career Program Chairpersons and Program Deans regarding admission procedures and decisions

Analyze and apply Admissions policies and procedures; make recommendations to Manager when more complex issues arise

Assure the daily operations of the Admissions Office and supervision of clerical staff

Notify successful candidates of their admission

Provide refused candidates with clear information and assistance throughout the application process

Maintain admissions parameters and related information in the Student Information System (CLARA)

Guide prospective students and parents by delivering accurate admissions information and advising on application and enrollment pathways.

Evaluate Change of Program requests according to the College/MÉÉSR guidelines





Liaise with the Communications Officer regarding content of college recruitment materials, namely the college calendar, admissions program brochures, Open House materials, website, etc.

Responsible for the loading of Secondary V results from the Ministry and for the verification of Secondary V results and program pre-requisites, and notification to students

Responsible for the verification of eligibility of Cegep transfer students and students with equivalent diplomas

Assist with producing, implementing and maintaining admissions information on the College web site for Day and Continuing Education

Coordinate Guidance Counsellor Day and other admission related functions and participate in the planning and production of Parents’ Night, Open House

Coordinate English/French Placement Testing for new students

Perform any other related tasks as requested

Qualifications
Education
Diploma of college studies (DEC) in administration with an appropriate specialty or, in the office automation field, or a diploma or an attestation of studies that is recognized as equivalent by the competent authority.
Specific Requirements

Robust interpersonal skills and initiative

Ability to work under pressure

Ability to deal efficiently and pleasantly with people

Autonomous – able to work with minimal supervision

Public speaking ability (including but not restricted to making presentations to small or large groups of potential students, guidance counselors or parents)

Good communication and organizational skills

Problem solving and analytical skills

English - oral and written fluency is essential

French - oral and written intermediate

Testing May Be Required To Demonstrate Knowledge Of

Excel (intermediate)

Word (intermediate)

French (Intermediate oral and written)

English (Advanced oral and written)

Problem Solving

Public speaking ability

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📌 Administration Technician- Registrar's Office (Quebec City)
🏢 Cegep John Abbott College
📍 Quebec City