Job Title: Project Control Officer - Junior Location: Toronto, Ontario Work Model: Hybrid Duration: 12 months Extension: 1 Time Must Haves Experience providing executive, administrative, or project coordination support in a professional environment with multiple stakeholders and competing priorities.

Robust scheduling, coordination, organization, prioritization, time management, communication, critical thinking and follow-through skills, including the ability to identify gaps, clarify next steps, and manage competing requests.

Proficiency with Outlook, Word, Excel, Power

Point, Share

Point, Teams, and related collaboration platforms; experience with MS Project, MS Planner, or similar tools is an asset.

Strong written and verbal communication skills, with the ability to prepare clear notes, summaries, briefing materials, presentations, correspondence, and documentation.

Description / Responsibilities / Skills Description Acquire a contingent Project Control Officer to support Emergency Services implementation teams with scheduling, meeting coordination, documentation, reporting materials, action tracking, and follow-up across multiple workstreams.

The role will act as a central coordination point to help keep information organized, current, accessible, and actionable for project managers, implementation leads, internal partners, and stakeholders.

Responsibilities Coordinate calendars, meetings, working groups, agendas, materials, minutes, decisions, and follow-up actions for Emergency Services implementation teams.

Maintain document repositories, trackers, templates, and shared workspaces so information is accurate, organized, appropriately labelled, and easy to locate.

Coordinate information flow across Emergency Services workstreams, internal partners,



and stakeholders to support clear communication and timely follow-up.

Support project managers and implementation leads with risk registers, routine reporting, document preparation, meeting follow-up, and coordination of requests.

Provide administrative support for budgeting, invoice tracking, expense processing, procurement follow-up, and related coordination activities as required.

Deliverables Coordinate meeting schedules, agendas, materials, minutes, decision records, and follow-up action logs for Emergency Services implementation teams.

Current and well-organized project documentation, including action item lists, decision logs, status materials, briefing notes, presentations, correspondence, trackers, templates, repositories, and shared workspaces.

Consolidate workstream updates that identify progress, gaps, risks, issues, decisions required, and next steps to support timely reporting and communication.

Routine project coordination support materials, including risk register updates, status reporting inputs, meeting follow-up summaries, and request-tracking documentation.

Experience & Skill Set Requirements Desired Skills Post-secondary education in business administration, project coordination, health administration, or a related field; equivalent education and experience may be considered.

Working knowledge of basic project coordination concepts, including timelines, roles, actions, decisions, risks, issues, and status reporting.

Experience using project coordination or project management tools such as MS Project, MS Planner, or similar platforms.

Experience supporting health system, implementation, or multi-workstream project environments.

Required Skills & Experience Demonstrated ability to coordinate calendars, meetings, agendas, materials, minutes, decisions, action items, and follow-up across multiple workstreams.

📌 Project Control Officer - Junior (Toronto)
🏢 Innosystech
📍 Toronto