Responsibilities

- Leading projects and individual workstreams throughout the design, procurement, construction, furniture installation, workplace transition, and close‑out process, including coordination with client IT and technology teams.
- Supporting the delivery of retail, commercial, and corporate office fit‑out projects, including tenant improvements, workplace modernization initiatives, office relocations, and occupied‑space renovations.
- Working with client stakeholders to establish project budgets, schedules, and project delivery strategies during the feasibility and planning stages.
- Setting up and leading project meetings, recording meeting minutes, tracking action items, and driving deliverables to completion.
- Ensuring project compliance with client governance requirements, document controls, file management standards, and reporting processes.
- Collaborating and coordinating with client stakeholders, corporate real estate teams, facilities management, workplace services, consultants, client direct vendors, landlords, property managers, and contractors.
- Coordinating workplace technology requirements, including structured cabling, AV systems, security systems, access control, and other office infrastructure requirements.
- Providing regular project reporting, status updates, budget forecasts, and schedule updates to client stakeholders.
- Monitoring project budgets and schedules, proactively identifying risks, and recommending solutions to mitigate impacts to project objectives.
- Managing procurement activities, including tendering, evaluation, recommendation, and appointment of consultants, contractors, furniture vendors, and other project partners.
- Establishing quotations, purchase orders, and order placement with client direct vendors and service providers.
- Coordinating contracts, service agreements,



and Master Service Agreements throughout the project lifecycle.
- Managing project change orders and ensuring proper documentation, approvals, and financial controls are maintained.
- Attending regular site visits during construction to monitor progress, quality, safety, and adherence to scope, schedule, and budget.
- Preparing and administering project observation and site inspection reports.
- Processing payments to consultants, contractors, and direct vendors in coordination with the consultant team.
- Managing deficiencies and punch‑list activities through project completion.
- Participating in commissioning, testing, and turnover activities to ensure operational readiness.
- Supporting occupancy planning, move management, workplace transitions, and business continuity requirements where applicable.
- Administering and coordinating project close‑out documentation, including warranties, as‑built documentation, lessons learned workshops, and final project reporting.

Requirements

- Minimum 6 years of experience as a Project Manager managing or supervising construction and fit‑out projects.
- Experience delivering retail, commercial, and/or corporate office fit‑out projects is required.
- Experience with workplace projects, tenant improvements, office relocations, workplace modernization initiatives, and occupied‑space renovations is considered a strong asset.
- Bachelor's degree in Engineering, Architecture,



Construction Management, Project Management , or a related field.
- PMP certification is highly desirable.
- Demonstrated ability to coordinate and manage multiple stakeholders, consultants, contractors, and vendors in a client‑facing environment.
- Solid understanding of construction drawings, specifications, contracts, procurement processes, and project controls.
- Experience coordinating furniture, IT infrastructure, AV, security, and workplace technology installations is an asset.
- Proficient in MS Outlook, Word, Excel, PowerPoint, and project scheduling tools such as MS Project or Primavera P6.
- Strong financial acumen with experience managing project budgets, forecasting, and change management.
- Highly organized with the ability to manage multiple concurrent projects in a fast‑paced environment.
- Solid communication, problem‑solving, and stakeholder management skills.
- Comfortable working with technology and web‑based project management platforms.
- Willingness to travel to project sites as required.

What's in it for you...

- 100% covered health and dental benefits for you and your dependents (including paramedical services)
- Health spending account, to top up expenses not covered in the benefits program
- RRSP option with company matching
- Annual learning and development budget
- Access to a range of online learning tools, and support for career development and growth
- Coverage of one professional membership or license fee per year, if directly related to your role
- We believe in work‑life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
- A flexible, hybrid work approach that allows colleagues to find balance between their professiona

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📌 Project Manager - Retail & Workplace Projects (Toronto)
🏢 Turnertownsend
📍 Toronto