219 Front St E, Toronto, ON M5A1E8, CAN Description Please note: This job posting will close on April 19, 2026, at 5 PM and this posting is for an existing vacancy. Objective: The Contract Management Specialist is responsible to oversee the full contract lifecycle across the organization. This role will be responsible for tracking all contract stages - from initiation and negotiation through execution, ongoing compliance, payments, deliverables, renewals, and archival - to ensure contracts are executed efficiently, managed centrally, and aligned with corporate policies. Key Responsibilities: Data Management (65%): Oversee end-to-end contract lifecycle management: draft, review, coordinate approvals, facilitate signatures, manage renewals/amendments, and termination processes Organize and maintain a centralized repository of executed contracts, amendments, correspondence, and payment schedules in SharePoint Maintain organized contract files in SharePoint, including version tracking, expiry monitoring, and proper tagging for easy access and retrieval Coordinate with stakeholders across Finance, Legal, Procurement, Operations, and HR to clarify terms, approvals, obligations, and timelines Monitor contract compliance and performance, including tracking deadlines for deliverables, renewals, and financial obligations; support audits and compliance reviews as required. Responsible for Request for Proposals, including coordination with originating department, consolidating information and assisting in evaluations of proposals. Analyzing and Planning (20%): Manage invoice/payment tracking tied to contractual terms - validate invoices, issue payment schedules, flag discrepancies, and liaise with Finance/payables Prepare regular status reports and dashboards for Finance leadership: expiring contracts, upcoming renewals, active obligations,



and risk areas Identify and flag potential risks or gaps in contract terms (e.G. liability, insurance, termination notice, performance metrics), escalating as appropriate General (15%): Develop and maintain standard operating procedures, checklists, and templates for contract reviews and lifecycle management Act as a resource to train internal teams on contract process best practices and SharePoint usage for contract filing and retrieval Education/Work Experience: Diploma relevant to Accounting, Finance, or Business or relevant job experience Over 1, up to and including 3 years experience in a related field preferably within an Indigenous organization Minimum 1 year of experience in contract administration, procurement, or contract lifecycle management Demonstrated expertise in SharePoint (or equivalent document management systems) for contract repository and version control Attention to detail and accuracy Organizational skills Confidentiality Time management Knowledge of Accounting Standards for not-for-profit organizations (ASNPO) Understanding of accounting cycles Proficiency in Microsoft Office suite (especially Word and Excel) and basic reporting/dashboard tools; familiarity with contract management software a plus Understanding of data collection principles Proficient business communication skills both written and verbal. Proven track record of managing high volumes of contracts with accuracy and consistency Experience with process improvement or automation,



especially using SharePoint or contract lifecycle tools Self-starter who enjoys creating structure, systems, and clear documentation practices Comfortable working across finance and non-finance departments Exceptional attention to detail, with strong ability to spot inaccuracies, inconsistencies, and missing documentation Excellent organizational and time management skills, able to juggle multiple contract deadlines simultaneously Effective written and verbal communication skills; comfortable interactingcross-functionally with internal teams and external partners Strong analytical skills, with ability to assess risk and proactively raise concerns What we offer: Culture-based organization Hiring Range: $70,000 - $73,850 Full Pay Range: $70,000 - $82,000 Comprehensive Health perks after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid) The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply. Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Métis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim. Accommodation: The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. #J-18808-Ljbffr

📌 Contract Management Specialist - C$70,000 - C$73,850 A Year (Toronto)
🏢 OFIFC
📍 Toronto