ADS Level 5 - Administrative Assistant - Department of Chemistry - Faculty of Science

Competition Number:

137E26

Position Type:

Staff Position

Closing Date:

Aug 27, 2026

Date of Posting:

Aug 20, 2026

Department:

Department of Chemistry

Position:

Contract:

Full-Time Term Position

Hours of Work:

33.75 hours per week

$55,143 to $60,463 per annum, prorated to term, as per CUPE 1870

Term:

September 1, 2026 – March 17, 2028

The Department of Chemistry invites applications for the position of Administrative Assistant. This position provides a wide variety of administrative support services to the Department of Chemistry. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative. This is an 18-month term position.

RESPONSIBILITIES:

- Provide administrative support to a complex and growing department
- Review and revise departmental website as needed in collaboration with the Chair
- Liaise with academic and support departments across campus
- Organize meetings, prepare agendas, take and distribute minutes, book rooms.
- Manage schedules and appointments; book travel and prepare itineraries
- Track budget, purchase equipment and supplies, maintain petty cash
- Answer student inquiries with respect to admissions, course offerings, and timetable
- Assist Chair in advising students
- Prepare paperwork for faculty, staff and student hires; manage sessional roster




- Coordinate student evaluations of teaching
- Maintain email correspondence folders and distribution lists
- Other duties as assigned

QUALIFICATIONS:

- Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
- Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
- Excellent interpersonal and organizational skills
- Solid oral and written communication skills
- Ability to work independently and prioritize tasks in a fast-paced environment
- Knowledge of UPEI and its operations would be an asset

UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.

Only those applicants who are invited to an interview will be acknowledged.

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📌 ADS Level 5 - Administrative Assistant - Department of Chemistry - Faculty of Science (Charlottetown)
🏢 University of Prince Edward Island
📍 Charlottetown