About The Link: Youth and Family SupportsFor more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.SUMMARYProvides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.PRIMARY RESPONSIBILITIESHumanResource AdministrationSupport all HR staff withadministrative tasksMonitor and coordinate HR Inboxfor general inquires, resumes, documentation, etc. and forwardto appropriate contact for follow up includingemployment verification lettersRetrieve,date stamp and distribute incoming/outgoing mail, courierrequestsAssists with employeefile retrieval, including terminated and/or off-site storagefiles.Updates Human ResourceIntranet as requiredUpdatesand maintain the Organization database and HRMS for allareas of conditions of employment; including follow up of requirededucational verification and/or confirm with internal candidate fileMaintains Work Break Orders andAveraging Permits (Employment Standards) for The Link ProgramsAttends and contributes toall appropriate meetings and related committeesAssist with HR Reporting andProjects as requiredOnboardingArrange new hireorientationsPrepareand assist with hire packages for new employeesAssists in organizingand implementing human resources workshops, lunch & learns, etc.Receives and updates trackerwith reports from The Link Scheduler/Training Coordinator; Including but not limited to, First Aid/CPR, NVCI, Suicide Intervention,Child and Adolescent Development,



Intro to Youth Care Practice; etc.Coordinates Onboarding Trackerand schedules follow-upsOrganization AdministrationFirst point of contact forHuman Resources DepartmentCreatesand maintains a position or desk referenceAdheresto established standards for documentation,correspondence, email and filingParticipates in compliancetraining for the position as defined in The Link policyOther duties related to HumanResource functionsEmployment/RecruitmentReceiveand review posting requests, ensuring all required informationis accurate and brand consistent.Upon approval, postpositions on Intranet through Recruitment software.Distributepostings to external organizations.Create electronic and hardcopy competition folders with applicable documentation added for nextrecruitment effortsManageand maintain applicant tracking systemAssists with collection ofresumes, compiling screening guides then forwards competition files to theHuman Resource Consultant or Supervisor for screening.Schedules all interviews for HR or people leadersCompletereference check as requiredRequesting,following up and processing Criminal Reference Check w/VS, ChildAbuse Registry Checks, Adult Abuse Registry Check (if applicable), PriorContact Checks (PCC) for all new employees.Update the ChecksTracking databaseSend for Follow up on positivePCC checks with applicable agenciesProvide clearance emails, orstatus updates on current hires to Supervisors for ALL forms of requireddocumentationResponsible for organizing jobfair booth and materials for recruitment purposes. Also attends job fairsas neededEXPERIENCEMinimum 1-2 years administrative experienceExperience working with databasesExperience within the child welfare system is an assetKnowledge of Indigenous language and culture is an assetExcellent organizational and time management skillsIntermediate computer proficiency: Windows, MSOffice (Word, Excel, PowerPoint, Outlook,



SharePoint etc.)Excellent interpersonal, organizational and communication skillsWillingness to complete orientation and in-service training as per The Link policyAbility work independently and as part of a teamStrives to create positive, memorable client experiencesWork collaboratively and cooperatively with all levels of HR TeamDemonstrates effective listening techniques; ensures mutual understanding of current subjectSensitivity to confidential informationMakes suggestions for improvements and focuses on tasks completionManage Stress; able to work autonomously and remain calm under pressureValue DiversityModels organizational norms in the conduct of business activitiesMakes decisions in accordance with established guidelines or commonly accepted practiceEDUCATIONGraduate of a recognized business/office skills program or equivalentEducation in Human Resources is an assetCONDITIONS OF EMPLOYMENTSatisfactory Criminal Record Check with Vulnerable Sector Search, a clear Child Abuse Registry check with acceptable Prior Contact checks and a clear Adult Abuse Registry check, all done within the last 3 monthsHOURS OF WORKFull-time - 35 hours per week. Primary work hours will be during the daytime - Monday to Friday from 8:30 am to 4:30 pm with a one-hour unpaid lunch (please note this position is located on-site only). However, the role may require occasional evening or weekend work based on the needs of the organization.APPLICATION DEADLINE: Sept 2nd, 2026Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity, please know that you are welcome to request accommodation at any point in the process. All information received regarding accommodations will be kept confidential.The Link is an equal opportunity employer, Indigenous people, women, visible minorities, and persons with disabilities are encouraged to apply.The Link is committed to developing and retaining a diverse workforce.We thank all applicants for their interest, but only those selected for an interview will be contacted. For further information about our other employment and volunteer opportunities please visit https://thelinkmb.Easyapply.Co/#J-18808-Ljbffr

📌 Contract Human Resources Assistant Role (Winnipeg)
🏢 FPS FOOD PROCESS SOLUTIONS
📍 Winnipeg