Mandate To support the smooth and efficient functioning of the office by managing the AVP’s and senior leaders’ schedules, coordinating communications, and facilitating administrative operations. The role acts as a point of contact between the AVP and other university staff, faculty, external stakeholders, and partners. Building and maintaining positive relationships is crucial.

Objectives
Provides administrative support to the Associate Vice-President
Delivers administrative functions of the office
Coordinates key priorities including: leadership retreats and planning initiatives, committee logistics, key professional development events, staff engagement events, and staff orientation programs
Coordinates administrative support meetings and shared projects/initiatives

Our normal business hours are 8:30 AM to 4:30 PM. This position may be required to provide off-hours support on an emergency or pre-scheduled basis. This position requires a level of education, training, and experience equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s).

Knowledge/Skills/Abilities




Commitment to valuing diversity and contributing to an inclusive and respectful working and learning workplace.
Robust written and verbal communication skills for effective communication with various stakeholders, including students, faculty, staff, and external partners.
Strong time-management skills and an ability to manage calendars, schedule appointments, coordinate meetings, and keep track of various tasks.
Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and an aptitude for learning recent software and systems.
Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information.
Ability to refine and develop office processes.
Interpersonal Skills to interact with diverse populations of students, staff and faculty.
Adaptable team player, willing to adapt to changes and challenges.
Ability to maintain confidentiality of information related to the organization and its employees.

📌 Admin Assistant To The Associate Vice President Victoria
🏢 University of Victoria
📍 Victoria