Position Summary: Responsible for coordinating project execution and order management for mobile systems projects ensuring alignment across engineering, purchasing, production, quality, and sales.

Tasks/Responsibilities: Workflow governance and stage-gate control for mobile systems projects Confirm adherence to defined workflows, documentation requirements, and release gates.

Ensure project progress through defined checkpoints from quotation through purchasing, production release, and close-out.

Monitor completeness/quality of expected deliverables before release to subsequent department/stage.

Identify workflow deviations, gaps, or non-conformances and work with team leads to rectify/remedy.

Drive consistency across project files, job packages, and engineering deliverables so work output follows a repeatable standard.

Project Coordination & Department Alignment Coordinate timelines and handoffs between engineering, purchasing, production, quality, and sales.

Track project progress from quotation through order execution and production release.

Support workload planning, scheduling visibility, and prioritization across active projects.

Ensure open items are identified, assigned, and driven to closure to prevent avoidable delays.

Documentation Control Quality Alignment Ensure project documentation aligns with internal standards, quality requirements, and controlled workflow expectations.

Verify completeness of project packages including necessary supporting documentation.

Support traceability, revision control, and document organization through the full project lifecycle.

Align with Quality department to reinforce process compliance and required proper project records.

Risk Reduction, Cost Review & Project Close-Out Support project close-out activities including document roll-up, cost & profitability review, and final project file organization.

Assist in identifying schedule, process and execution risks before they affect production or margin.





Help ensure cost versus quoted performance is reviewed and properly captured to support future quoting accuracy and profitability improvement.

Contribute to CI initiatives related to project flow, risk reduction, and execution discipline.

Cross-Functional Liaison Act as central coordination point between departments for workflow-related matters.

Support communication and accountability across departments to reduce ambiguity and missed handoffs/assignments.

Reinforce common process expectations so projects are executed consistently regardless of the individual engineer/applications specialist or sales lead involved.

Skills and Attributes: Exceptional attention to detail and strong organizational discipline.

Process-driven mindset with high standards for consistency, follow-through, and documentation quality.

Robust coordination and communication skills across multiple departments and personalities.

Ability to manage multiple active projects, competing priorities, and schedule-driven deliverables.

Strong awareness of risk, execution gaps, and opportunities for process improvement.

Comfortable enforcing standards and holding teams accountable to documented workflow requirements.

Qualifications: Degree or diploma in Business, Operations, Engineering Technology, Manufacturing, or related field. 37 years of experience in project coordination, production support, manufacturing administration, technical support, or similar cross-functional execution roles.

Experience working in an environment with engineering documentation, purchasing, production, and quality-controlled processes.

Experience working with project documentation such as drawings, BOMs, change records, and job packages.

Familiarity with ERP systems such as SAP and common project/document tracking tools.

Exposure to manufacturing, production scheduling, or engineered-to-order workflow environments.

Understanding of quality systems, document control, or process compliance is considered a solid asset.

📌 Project Coordinator - Mobile Systems (Welland)
🏢 Waterford Executive
📍 Welland