Organizational Unit

University of Victoria -> VP Finance and Operations -> University Systems

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

Ongoing until filled

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$66,568.00 - $73,649.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SL3

Employee Group

Exempt Support Staff - Continuing

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

- Recruitment range: $66,568 - $69,511 maximum starting salary is determined through knowledge, experience and internal equity.

• Performance range: $73,649 salary range ceiling is available through annual performance increases. Applications will be reviewed beginning August 31, 2026. The position will remain open until filled. Questions about the competition may be directed to Christine/[email protected]

Job Summary

Mandate:

To support the smooth and efficient functioning of the office by managing the AVP’s and senior leaders’ schedules, coordinating communications, and facilitating administrative operations.



The role acts as a point of contact between the AVP and other university staff, faculty, external stakeholders, and partners. Building and maintaining positive relationships is crucial.

Objectives:

- Provides administrative support to the Associate Vice-President
- Delivers administrative functions of the office
- Coordinates key priorities including: leadership retreats and planning initiatives, committee logistics, key professional development events, staff engagement events, and staff orientation programs
- Coordinates administrative support meetings and shared projects/initiatives

Our normal business hours are 8:30 AM to 4:30 PM. This position may be required to provide off-hours support on an emergency or pre-scheduled basis.

Job Requirements

This position requires a level of education, training, and experience equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s).

Knowledge/Skills/Abilities:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning setting.
- Strong written and verbal communication skills for effective communication with various stakeholders, including students, faculty, staff, and external partners.
- Strong time-management skills and an ability to manage calendars, schedule appointments,



coordinate meetings, and keep track of various tasks.
- Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and an aptitude for learning new software and systems.
- Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information.
- Ability to refine and develop office processes.
- Interpersonal Skills to interact with diverse populations of students, staff and faculty.
- Flexible team player, willing to adapt to changes and challenges.
- Ability to maintain confidentiality of information related to the organization and its employees.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.

📌 Admin Assistant to the Associate Vice-President - (992278.11) (Victoria)
🏢 University of Victoria
📍 Victoria