Administrative Assistant is accountable for establishing and maintaining an ongoing service-based relationship with the team. The successful candidate will be expected to work from the office Monday to Friday.

The key responsibilities of this role include:

Administration and File Management

Undertake large and small copying requests, scanning, binding and finishing copied work

Working with Office Services as applicable

Receive and process file management requests

Create recent files in the system and undertake all file closing procedures

Open new file folders and label accordingly

Work with the practice management system to log and record documents

Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date

Understand, identify and process all principle documents within files

Process archive retrieval requests

Maintain all filing and work areas in a tidy and orderly manner

Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures

Conduct searches as requested





Keep a record of time spent on various administrative tasks for internal purposes

Any other duties as requested by the business

Customer Service

Address any Lawyer and/or Legal Support Services member inquiries in a prompt and efficient manner

Communicate and liaise with requestor on file management issues

Consistently and appropriately update the team on progress where appropriate

Work with team to offer assistance wherever possible

Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRMPost-Secondary diploma in Administration or Legal Assistant studies, an asset

Ability to take initiative

Flexible and enthusiastic self-starter

Strong organization and multi-tasking skills

Strong oral and written communication skills

Excellent interpersonal skills

Strong teamwork skills

Ability to work under pressure and meet deadlines

Sound knowledge of support services A desire to continuously improve skills A strong focus on ensuring the highest levels of client service standards are delivered and maintained

📌 Administrative Assistant (Winnipeg)
🏢 Borden Ladner Gervais LLP (BLG)
📍 Winnipeg