The MDS Coordinator reports to the Manager, Clinical Coding & Data Quality Manager and works collaboratively with all members of the Leadership Team and Clinical Leaders. They are responsible for leading and coordinating all aspects of the Resident Assessment Instrument (RAI) (MDS/RAPs/RUGs). The MDS Coordinator ensures accuracy of data and distribution of data within the timelines mandated by the government.

Responsibilities

Meet the mandated reporting requirements of the Ministry of Health and the CIHI-IRRS (InterRAI Reporting System)

Coordinate all required interRAI per the Ministry of Health and CIHI regulations to ensure timely completion

Timely transmission of all required patient assessment data per CIHI guidelines

Prepare overall MDS assessment schedule

Monitor MDS activities on the Units and alert appropriate parties to deadlines requiring attention to ensure timely completion

Prompt/alert MDS – Assessors (staff) when a change of condition MDS needs to be initiated

Audit MDS to ensure accuracy and consistency

Notify the Manager of any barriers to timely, accurate completion and/or transmission of interRAIs

Collaborate with Clinical Leaders, Clinical Educators and Directors

Supervise the data entry clerk, ensuring data quality in MDS data

Revise and make necessary modifications of information gathering tools and team processes to enhance assessment accuracy and efficiency

Revise standardized methods of collecting data when needed

Revise/ interdisciplinary role statements when required

Develop procedural guidelines

Develop communication networks with the Ministry of Health, Canadian Institute of Health, USA facilities with experience with the Classification System, other rehabilitation and chronic care facilities, and local agencies such as the Placement Coordination

Play pivotal role in implementing the use of RAP, Outcome Measure and Quality indicator in day-to-day patient care

Promote the use of Clinical Information housed in MDS assessment for daily patient care decision making





Facilitate accuracy in assigned Resource Utilization Group (RUG) for each patient by providing regular feedback to the coders

Conduct data quality audits to ensure data accuracy and integrity

Provide coverage for NRS Coordinator vacation and other absences

Education

Develop and provide educational workshops for the interdisciplinary team members and primary assessors for both current and new employees

Develop and update resource materials

Provide user training and support

Support assessors with their learning needs for both the clinical assessments and online skills

Act as a resource regarding the assessment tool content and process requirements

Act as a resource regarding utilization of the computer software program which supports the classification system

Provide education and support to management staff in the use of clinical data

Computer – software support

Assess computer software suitability, assist in acquisition of software if/when required

Lead configuration and testing of upgrades and updates in Winrecs and EPIC

Support of LIVE implementation

Liaise and collaborate with the MIS department for resolution of software issues

Ongoing troubleshooting and support for staff

Identify needs and request appropriate custom reports (NPR) as necessary

Ensure assessors have MDS online access and the appropriate authorization

Maintain current list of all assessors’ access

Daily monitoring of ADT-EPIC information transfer via the interface

Submission of relevant clinical information to the Ministry

P erform and/or ensure audit for the entire quarter in preparation for the submission to CIHI





Supervise submission of data to ensure all pertinent records are received by the government within the mandated timelines

Ensure required corrections are completed and the data is resubmitted to the government

Qualifications

Bachelor of Science in a clinical discipline required

Member of a Health Discipline required

Previous bedside experience preferred

Previous experience in a leadership position preferred

Project management experience preferred

Self-motivated and ability to work independently

Strong organizational skills

Excellent interpersonal communications skills and ability to build effective working relationships with staff

Extensive knowledge in the use and operation of word-processing, spreadsheets, and electronic medical record systems (EPIC, Winrecs, 3M, etc.)

Knowledge of adult leaning principles and ability to facilitate education and training

Maintain up to date knowledge regarding Ministry of Health and CIHI guidelines relative to the interRAI process and CMIs

Evaluate own needs for career development to maintain high level of competence and practice

Demonstrate complex decision-making ability, creative problem-solving skills, and critical thinking skills

Experience in project evaluation preferred

Recommend software enhancements to improve processes/function

Knowledgeable in rehabilitation assessment tools, such as the National Rehab Reporting System (NRS)

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process.

When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

📌 MDS Coordinator Health Data and Coding (Winnipeg)
🏢 Providence Healthcare
📍 Winnipeg