Details

Full-time Permanent – Recruitment #26-169 (CUPE) REPOST

- Number of vacancies: 1
- Division: Corporate Services
- Location: Chapleau Office, 34 Birch Street, Lorne St, Chapleau
- Current Work Location Arrangement: Fully On-site: The position requires 100% in office placement; it is operationally dependent based on established criteria. Remote work is not an option.
- Salary: $26.55 – $30.56 /hour (as per CUPE collective agreement)

Position summary:

Reporting to the Administrative Assistant, the Office Assistant (OA) provides a variety of support services necessary to the efficient functioning of the assigned division in accordance with the agency’s policies and requirements. Office Assistant positions are categorized according to primary assignment areas. These primary assignment areas are designated as: Intake, Division, Data, and District Offices. The primary assignment areas and duties/tasks may be redefined, as needed, to reflect changing priorities and work functions.

In order to contribute to the overall, efficient functioning of the agency, all Office Assistants are expected to perform tasks and to provide assistance, as required, in any of the primary assignment areas. This position description represents the generic duties/responsibilities of, and qualifications for, all Office Assistant positions.

Responsibilities:

- Acting as first point of contact for the public who call or visit Public Health Sudbury and Districts. For example, you will answer the telephone, greet clients, and handle materials to be picked up and dropped off.
- Book appointments using various booking software.
- Ability to communicate clearly, appropriately, and effectively with the public in a courteous and tactful manner.
- Demonstrate effective problem solving, conflict resolution,



negotiation, and mediation skills.
- Ensure confidentiality and security of information at all times.
- Demonstrate organizational and multi-tasking skills, accuracy, and attention to detail.
- Strong interpersonal, organizational and computer skills.
- Meticulous record maintenance skills with the ability to maintain filing systems.
- Ability to work cooperatively and effectively with team members and other staff.

Requirements:

- Successful completion of a post-secondary certificate or diploma in Office Administration or similar discipline or equivalent in education and experience.
- Proficiency in French is an asset.
- Minimum of one-year relevant experience.
- Incumbent will be a designated First Aid Responder. Prior to start date, at the incumbent’s own cost, they are required to obtain current certifications in the following:
- Emergency First Aid
- CPR – Health Care Provider/Basic Life Support + AED

- Naloxone administration training will be provided by the agency.
- Experience in SharePoint considered an asset.
- Keyboarding skills of 50 words per minute.
- Ability to work with minimal supervision.
- Ability to provide two acceptable identity documents in order to be enrolled/registered in eHealth Ontario (acceptable identity documents).
- Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

Why work at Public Health?





Learn more about why you might want to work for us! Learn about our benefits, pension plan, wellness, flexible and inclusive work environment, and more.

Send resumés with cover letter to:

Human Resources, Corporate Services Division Public Health Sudbury & Districts

1300 Paris Street, Sudbury, ON P3E 3A3

Email: [email protected]

Please include the recruitment number in the subject line.

Please include your cover letter and resumé in one PDF or Word document.

Application deadline

The posting will remain open until filled. We wish to thank all applicants for their interest in this position; however, only those invited for an interview will be contacted.

Accessibility and inclusivity

Public Health Sudbury & Districts is committed to creating an accessible, inclusive, and diverse workforce. We welcome applications from all qualified individuals, including Indigenous people, persons with disabilities, and persons of any race, sexual orientation, gender identity and expression.

Eligibility

To be considered for this position, applicants must be legally eligible to work in Canada. Applications must include a WES/ICAS evaluation if degrees or diplomas were earned outside of Canada. Applications submitted without a WES/ICAS document will not be considered.

Accommodations

If contacted for an interview, and you require accommodation, please notify us by emailing [email protected] or calling (phone hidden), ext. 570. We will work with you to meet your needs.

Use of artificial intelligence

Please note that the Microsoft Dictate tool or similar artificial intelligence technology might be used during the interview process to help document candidate responses.

📌 Office Assistant (Chapleau)
🏢 Public Health Sudbury u0026 Districts
📍 Chapleau