About Verka Food International Ltd.

Verka Food International Ltd. (VFIL) is a leading importer and distributor of high-quality food products across Canada, with over 25 years of industry experience. We proudly represent a diverse portfolio of well-known international brands and serve customers through our nationwide distribution network.

With offices and warehouses across Canada, including Surrey, Delta, Calgary, and Toronto, as well as our own dairy and bakery facilities, VFIL continues to expand its operations and product offerings. We are a fast-paced, growing organization serving a dynamic and multicultural customer base.

About the RoleWe are looking for a full-time, on-site Administrative Assistant to join our team in Surrey, BC.

The Administrative Assistant will provide comprehensive administrative, clerical, and operational support to ensure the smooth day-to-day functioning of the office. This role involves working closely with senior management, employees, vendors, warehouse teams, and other departments.

The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.

Key ResponsibilitiesAdministrative & Clerical Support

- Manage front desk operations, including answering calls, greeting visitors, and responding to general inquiries.
- Provide administrative and personal-assistant support to senior management, including scheduling meetings, appointments, and calendars.
- Prepare meeting rooms and provide administrative support during meetings.
- Maintain organized digital and physical filing systems.
- Manage incoming and outgoing mail, courier deliveries, and correspondence.




- Perform data entry, prepare documents, and generate reports as required.
- Maintain staff contact lists, directories, and other administrative records.

Office & Facility Management

- Maintain cleanliness, organization, and appropriate stock levels in shared office areas, including kitchens, lunchrooms, sample rooms, and other common spaces.
- Monitor and replenish office supplies, consumables, and other essential items.
- Coordinate office repairs, maintenance, and facility-related requirements.
- Track office expenses and prepare monthly summaries for management.
- Assist with basic bookkeeping tasks, including invoice preparation and related administrative entries.
- Coordinate the procurement of packaging materials for various products, including vendor communication, purchase order entry in QuickBooks, delivery coordination, and inventory tracking.
- Work closely with warehouse and office teams to ensure packaging materials are available when required.

Event & Marketing Support

- Assist with the coordination of internal and external events, including corporate functions, festivals, and promotional activities.
- Support community outreach, charitable initiatives, gift basket preparation, and donation coordination.




- Respond to sponsorship-related inquiries and liaise with event organizers and external partners.
- Assist with preparing and distributing marketing materials, flyers, and other promotional content.
- Coordinate assistance related to customer complaints, as needed.

General Support

- Provide administrative and operational support to management, sales, and other departments as required.
- Assist with special projects and other duties assigned by management.

Qualifications & Skills
- Strong organizational skills with excellent attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to work effectively with employees and colleagues across all levels of the organization.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
- Ability to work independently while also contributing effectively as part of a team.
- Ability to manage multiple priorities and meet deadlines in a rapid-paced, open-office environment.
- Professional, dependable, tactful, and able to maintain confidentiality at all times.
- Flexible and adaptable approach to changing priorities and responsibilities.
- Ability to establish and maintain positive working relationships with internal and external stakeholders.
- QuickBooks experience is considered an asset and will be given priority.

Why Join VFIL?
- Join a growing Canadian food company with a diverse and collaborative team, opportunities to work across multiple areas of the business, and a agile environment where your contributions directly support day-to-day operations and continued growth.

📌 Administrative Assistant (Surrey)
🏢 Verka Food International
📍 Surrey