Job Summary

We are seeking a dynamic and detail-oriented Administrative & Client Services Coordinator to join our team. This vital role combines administrative excellence with exceptional customer service, ensuring smooth office operations and positive client interactions. The ideal candidate will be proactive, organized, and possess strong computer skills, including proficiency in Microsoft Office, Google Workspace, and QuickBooks.

You will serve as the first point of contact for clients and visitors, manage essential clerical tasks, and support the overall efficiency of our office environment. This paid position offers an exciting chance to contribute to a professional setting where your organizational skills and customer support expertise will shine.

Responsibilities

- Greet clients and visitors warmly at the front desk, providing excellent customer service and phone etiquette
- Manage multi-line phone systems, directing calls accurately and professionally
- Perform data entry tasks with precision using Microsoft Office applications and Google Workspace tools
- Maintain organized filing systems, both electronic and paper-based, ensuring easy retrieval of documents
- Support bookkeeping activities using QuickBooks, including invoicing, payments, and expense tracking
- Assist with medical or dental office procedures as needed, including appointment scheduling and patient record management
- Handle clerical duties such as proofreading documents, managing correspondence, and supporting administrative projects




- Support front desk operations by managing appointment calendars and coordinating client communications
- Ensure all office supplies are stocked and maintained; coordinate with vendors when necessary
- Uphold confidentiality standards while managing sensitive client information

Experience
- Proven experience in an administrative or clerical role within an office environment
- Strong customer service background with excellent communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or similar bookkeeping software is preferred
- Previous experience in a medical or dental office setting is a plus, especially dental receptionist or dental office experience
- Demonstrated ability to handle data entry accurately and efficiently
- Excellent organizational skills with keen attention to detail
- Ability to manage multi-line phone systems with professionalism and courtesy
- Strong typing skills along with proofreading abilities to ensure error-free documents

This role is perfect for someone who thrives in a fast-paced environment, enjoys helping others, and possesses a comprehensive set of computer skills. Join us to become an integral part of a supportive team dedicated to delivering outstanding service while maintaining productive office operations! Pay: $30,000.00 per year

Experience

- Administrative: 2 years (preferred)

Language:
- English (preferred)

Location:
- Greater Toronto Area, ON (preferred)

Work Location: Remote

📌 Administrative & Client Services Coordinator (Greater Toronto Area)
🏢 SMS Chartered Professional Accountants
📍 Greater Toronto Area