Position: Part-time, permanent (approx. 20–25 hours/week hours will increase as we get busy ; flexible scheduling across Mon–Fri) ·

Location: Stouffville, ON (on-site) ·

Start: As soon as possible — pre-opening setup is a big part of this role. This posting is for a new position at a new practice — not an existing vacancy.

About Stouffville Dental Studio

Stouffville Dental Studio is a brand-new family and cosmetic dental practice opening this summer inside the Stouffville Medical Arts building at 211 Sam Miller Way — a modern healthcare hub shared with family physicians, an emergency clinic, a pharmacy, and medical specialists.

We're not taking over an old office. Every part of this studio was purpose-built from an empty shell: five recent operatories with floor-to-ceiling exterior windows and natural light in every room, a glass-walled sterilization centre visible from reception, medical-grade digital imaging in every operatory, and a fully paperless workflow from day one.

Joining now means joining as a founding team member - you can help shape our protocols, our patient experience, and our culture rather than inheriting someone else's.

You might like working here :

- Brand-new equipment and a bright, calm, thoughtfully designed space- Free on-site parking, steps from Hwy 48 and the 404 corridor- A healthcare-hub building — pharmacy, physicians at your doorstep

The role This is a builder's job. You'll join before we open and stand up the administrative backbone of a paperless practice: the schedule template, the fee guide and billing setup, insurance workflows, supplier accounts, and the day-one patient experience. After opening, you'll run the business side — a few days a week, with real ownership.

What you'll do

Pre-opening:



configure our practice management software (Open Dental), build the appointment book and recall structure, set up ODA fee guide and insurance/EDI claims (CDAnet/ITRANS), establish supplier and lab accounts, draft office policies.

Ongoing: oversee scheduling and production goals, manage billing, insurance claims, and accounts receivable, handle payroll inputs and supplier invoices, support hiring and onboarding, keep us compliant on privacy (PHIPA) and records- Be the calm, organized centre of a small founding team

What we're looking for

- 3+ years of dental (or medical) office administration, with at least some supervisory or office-management experience- Fluency in dental billing: Ontario fee guides, insurance coordination, EDI claims, predeterminations- Hands-on experience with a dental PMS (Open Dental, Dentrix, ABELDent, Tracker, ClearDent, etc.)- Comfortable setting things up from scratch, not just running an existing system- Discretion and working knowledge of PHIPA privacy obligations- Nice to have: bookkeeping/QuickBooks familiarity, experience opening or relocating a practice

Compensation & Benefits:

Commensurate with experience

Genuinely flexible part-time scheduling

Paid vacation per ESA

Complimentary dental and health benefits for you

Free parking

Hiring process

Applications are reviewed by a person — we do not use artificial intelligence to screen candidates.

Stouffville Dental Studio is an equal-opportunity employer. Accommodations are available on request at every stage of the hiring process, in accordance with the AODA and the Ontario Human Rights Code.

Pay: $30.00-$38.00 per hour

Benefits

- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Vision care

Work Location: In person

📌 Dental Office Manager (Whitchurch-Stouffville)
🏢 Stouffville Dental Studio
📍 Whitchurch-Stouffville