The Founder of Aaleea Inc. operates across multiple industries and manages several active companies. His most valuable resource is time — and this role exists to protect it.

We are hiring a high‑level Executive Administrative Assistant who can think independently, solve problems before they reach leadership, and act as the operational backbone across all entities. This is not a traditional assistant role; it is a strategic partnership.

Mission of the Role

Own the “how” so the Founder can stay focused on the “why.” You will proactively eliminate inefficiencies, architect workflows, and manage operations across business and personal domains with precision, discretion, and initiative.

Core Responsibilities

- Time Stewardship: Ruthlessly prioritize tasks, protect the Founder’s schedule, and eliminate time‑wasting friction.
- Real Estate & Land Development Support: Coordinate documentation, project timelines, and stakeholder communication.
- Multi‑Entity Operational Guardianship: Act as the central nervous system across pharmacy retail, Airbnb property management, mid‑size market logistics, and import/export workflows.
- Financial Integrity: Own AR/AP and Bookkeeping across multiple entities with 100% precision. Maintain clean ledgers, reconcile accounts, and prepare financial summaries. QuickBooks proficiency is mandatory; Xero or other bookkeeping platforms are a solid asset.
- Strategic Growth & Research: Conduct deep‑dive market research into new sectors including Farming, Agriculture, and International Trade.




- Operational Presence & Administrative Execution: Manage inboxes, handle calls, draft communications, and maintain digital filing systems.
- Workflow Architecture: Build and maintain systems in Notion, Calendly, and Google Workspace.
- Private Logistics: Coordinate personal arrangements, including school correspondence and family scheduling, with absolute discretion.

Qualifications & Key Skills

- Administrative Mastery: Proven executive support experience, including calendar management, travel coordination, and document preparation.
- Work Arrangement: 100% Remote — must excel in digital communication and virtual operations.
- Multi‑Industry Exposure: Experience supporting leaders across multiple businesses; Real Estate/Land Development is an asset.
- Financial Competency: Hands‑on AR/AP, data entry, and advanced bookkeeping skills with QuickBooks. Strong numerical accuracy and ability to produce reliable reports.
- Technical Proficiency: Google Workspace, MS Office, Notion, GHL/CRMs, Calendly, and AI research tools.
- Communication & Professional Etiquette: Exceptional written and verbal communication.
- Discretion & Reliability: Unwavering integrity, confidentiality, and attention to detail.

Values & Alignment — Aaleea Inc.

- Excellence (Ihsan): Quality over speed. Precision over shortcuts.
- Integrity: Own mistakes transparently. Correct them quickly. Build trust.
- Service & Curiosity: Approach unfamiliar tools, industries, and challenges with enthusiasm and a growth mindset.

📌 Executive Administrative Assistant (Canada)
🏢 Aaleea
📍 Canada