OFIFC219 Front St EToronto, ON M5A1E8, CAN Description Please note: This job posting will close on February 9, 2026, at 5 PM and this posting is for an existing vacancy. Objective: To provide administrative and scheduling support toExecutive Directorthatrequiresgreater sensitivity to time and more finesse, as well asensuring administrative support requirements are met. Ensuringthat theED’s day-to-day calendar,activities and administrationsarefacilitatedefficiently, effectivelyandin a timely manner; and Ensuring administrative processesarealignedwithOFIFC’slong-rangestrategic Key Responsibilities: ExecutiveSupport (50%): Manage professional and personal scheduling forED, including agendas, mail, email, phone calls, and other companylogistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Drafts,prepares,formats, anddistributesavarietyofWord documents, spreadsheets,andpresentationsasrequired; Ensuresthat theEDbe keptaware of schedules, meetings, appointments, and thatrequired materials areprovided; Ensuresappropriate follow-upon tasksand assignmentsdelegatedbytheED; Schedules, coordinates, reconciles,and setsup internal/external meetingroomlogisticsinvolvingsenior-level executives and/or GovernmentOfficials; Attendsmeetings asrequiredandensures that agendas andother meetingmaterials areprepared; Updatesandmaintainselectronicdatabases (contact lists,EDassigned work)andEDOutlookcalendar; AssistsED inthemanagementof issues/files byensuringissues aretracked,priorityaccess assigned, andtime managementpressuresareaddressed; Answersbasic enquiries, including incomingandoutgoing telephone/emailcommunications,



screens calls,assistscallersandredirects calls asnecessary; CoordinatesED’stravel andmeetinglogistics(includesregistrations, reconciliations,materials, hotels,caterers,flights,transfers, etc.); FilesEDcorrespondenceinaccordance withOFIFC’s RecordsManagementprogram; Retrievesfileddocumentsina timelymannerwhenrequested; AdministrativeSupport &Team; Supervision (30%) Provide day-to-day leadership and supervision to the administrative team, ensuring coordinated, respectful, and effective support for the Executive Director, Executive Leadership, and OFIFC operations Support the recruitment, onboarding, orientation, and training of administrative staff, in collaboration with Human Resources, and in alignment with OFIFC policies and values Contribute to performance management processes, including work planning, coaching, feedback, and performance reviews for administrative staff Foster a culturally secure, inclusive, and respectful workplace that reflects Indigenous values, relationship-building, and community accountability Support positive employee relations within the administrative team, addressing routine matters and escalating complex or sensitive issues to Human Resources as appropriate Ensure administrative practices comply with OFIFC policies, applicable legislation,



and any collective agreements or funding requirements Coordinate administrative workloads and priorities to support province-wide programs, meetings, and governance functions Identify opportunities to strengthen administrative systems, workflows, and capacity to better support Friendship Centres and OFIFC leadership Support change management initiatives affecting administrative and executive support functions OFIFC BoardofDirectors Administrative Support (20%): Assists Boardmembers with hotel andtravellogistics; AttendsBoardmeetings andBoard committee meetings providingadministrativeandtechnical supportincluding meetingminutes, preparation,anddistributionofrecords and thatfollowupoccurs asdirected; Education/Work Experience: College Diploma in Office administration, business/public/legaladministrationor equivalent field,over 5, up to and including 7 yearsof experience includingsenior executiveadministrative experience Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems Confidentiality & Dependability Proactive&TakesInitiative; Judgment & Decision Making Effective Team Player Excellent communication skills (including listening, oral, written andtelephone/email) Proficiencywith officeequipment (computer,fax, photocopier, scanner, etc. What we offer: Culture-based organization Hiring Range: $80,000 - $84,400 Full Pay Range: $80,000 - $98,000 Comprehensive Health benefits after the probationary period including Health Care Spending

📌 Sr. Executive Assistant - C$80,000 - C$98,000 A Year (Toronto)
🏢 OFIFC
📍 Toronto