We are seeking a friendly, professional, and highly organized Office Administrator & Coordinator to join our psychological services office in Markham. The ideal candidate will have excellent spoken and written English, strong administrative skills, and an interest in supporting both clients and practitioners. Experience in a healthcare or mental-health setting is a strong asset.

Key Responsibilities

- Handle day-to-day administrative tasks and help ensure smooth office operations
- Schedule and coordinate client appointments and practitioner calendars
- Manage follow-up communication by phone and email
- Collect and organize referral forms, questionnaires, and supporting documents
- Maintain confidential digital client records and track deadlines and follow-ups
- Support billing, invoicing, charting, telehealth, and practice-management systems
- Warmly greet and assist clients, both in person and online
- Communicate professionally with practitioners, insurers, legal representatives, and referral sources
- Support team members and assist with internal coordination

Requirements:
- Advanced fluency in English, both spoken and written
- Strong organizational, typing, and attention-to-detail skills




- Ability to handle confidential health and personal information carefully and professionally
- Ability to communicate respectfully with clients and practitioners
- Ability to manage multiple tasks and deadlines and work independently
- Proficiency with Microsoft Office, including Outlook and Word
- Familiarity with Microsoft Teams and other communication tools
- Experience with macOS and working in a Mac-based environment
- Ability to work in person at our Markham location

Preferred Assets:
- Administrative experience in healthcare, mental health, rehabilitation, medical-legal, or insurance services
- Experience with practice-management software and Electronic Health Record (HER) systems for booking, billing, charting, records, or telehealth
- Experience coordinating services, reports, or time-sensitive files
- Additional language skills, Persian is especially valued

How to Apply: Please send your resume and a brief cover letter to [email protected] Applications will be reviewed as they are received.

If you enjoy working in a cooperative environment and keeping things organized and running smoothly, we would love to hear from you.

Pay: $18.00 per hour

Work Location: In person

📌 Office Administrator & Coordinator (Markham)
🏢 Dr. Jazayeri Clinic
📍 Markham