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Job Requisition ID

2026-01549

Time Type

Full time

Employee Group

Staff

Job Category

Event Management

Employment Type

Permanent

Department

Faculty of Mathematics - Centre for Education in Math and Computing - Operations

Hiring Range

$56,494.16 - $70,617.70

Posting Information

This posting is for an existing vacancy.

The internal posting deadline for this position is August 7, 2026 at 11:59PM

Primary Purpose

The Centre for Education in Mathematics & Computing (CEMC) is Canada's largest and most recognized outreach organization for promoting and creating activities and materials in mathematics and computer science and is housed within the Faculty of Mathematics at the University of Waterloo. Our mission is to increase interest, enjoyment, confidence, and ability in mathematics and computer science among learners and educators in Canada and internationally. We do that through a commitment to our core values: future readiness, access, community, and impact. As such, the CEMC is the first point of contact at Waterloo for a significant percentage of our future undergraduate and graduate students and their parents. Through outreach activities, the CEMC has perhaps the largest set of external points of contact amongst any unit on campus.

The Outreach Events Specialist reports to the Operations Manager, CEMC and is accountable for managing all facets of CEMC events,



including event administration strategy, planning and implementation, logistics, inventory, budgeting and evaluation and provides a central point of contact for a myriad of internal and external stakeholders, to advance the CEMC's mission, image, profile and reputation as a world-class leader in Mathematics and Computing education to local, national and global audiences. These activities include contest creation and marking events, student workshops, teacher conferences, CEMC Visits Schools program and many other face-to-face and virtual outreach activities as well as providing operational support for the 12 Mathematics and 3 Computer Science contests.

The Outreach Events

Specialist collaborates with the design, production and distribution of CEMC marketing materials while maintaining brand cohesion, including various posters, flyers, brochures, swag, gifts and prizes. They also provide administrative support for the CEMC's undergraduate Mathematics/Teaching program.

Key Accountabilities

Outreach Events Management

- Accountable for planning, ongoing management, delivering, evaluating and reporting on CEMC in-person and virtual events, including but not limited to: student workshops, teacher conferences, student awards and recognition banquets, contest creation committee meetings and contest marking events
- Manages the logistics of all events, which include booking accommodations, travel, parking, catering,



room bookings, A/V, printing events materials, dress events sites, set-up, take-down and transport all boxes, banners and events related materials
- Collaboratively creates engaging, authentic, informative and fun events with CEMC faculty coordinators, CEMC and Waterloo staff, faculty, co-ops, casual support and volunteers
- Recruits and manages employees and volunteers to support and collaborate in the delivery of events
- Proactively identifies best practices and process improvements in event coordination and management
- Establishes measurement targets to monitor and assess the effectiveness of engagement initiatives, including but not limited to web analytics, event attendance, surveys, etc. and providing reports to senior leadership and faculty events leads
- Implements project management strategies to prepare detailed schedules, identifying critical milestones and deadlines to ensure that events are managed on time and within scope
- Maintains a database and filing system for vendors, suppliers, and venues with up-to-date details of annual Service Level Agreements (SLAs), contact information, etc.
- Adheres to all applicable health and safety procedures, instructions, and directives
- Supports the Operations Manager and Financial Coordinator in the development and monitoring of the CEMC annual budget as it relates to planned events and supporting activities
- Manages events within defined budgets (i.e. $10,000 to $50,000 per event)
- Acts as the subject matter expert on University policies and procedures as they relate to events, specifically Policy 31 and corresponding Hospitality expense guidelines, ensuring pre-approvals are granted for exceptions to the Policy
- Reviews all events webpage c

📌 Outreach Events Specialist (London)
🏢 Uwaterloo
📍 London