Program Administrator The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Program Administrator, Distributed Partner Sites, is responsible for the educational coordination and administrative support of distributed community teaching sites and partner clinics within the Department of Family Medicine. This position supports learners across UGME, PGME, MPAS, and IMG program areas by coordinating complex learner schedules, rotations, educational activities, assessments, evaluations, orientation activities, meetings, and related program requirements. The role ensures that learner activities and administrative processes are completed accurately and in alignment with departmental, faculty, university, accreditation, and applicable collective agreement requirements.

The position acts as a key liaison between learners, faculty, Program Directors, PGME Stream Education Directors, site Distributed Medical Education leads, partner clinics, and internal and external stakeholders. The incumbent provides day-to-day administrative support, maintains confidential learner and program records, supports accreditation and quality improvement activities, contributes to departmental communications and processes, and assists with program operations across distributed sites. The role may begin in a remote work setting and requires occasional travel across Manitoba to support site relationships,



program integration, and educational oversight.

The qualifications and experience we’re looking for:

- Completion of a formal training program in a related discipline from a recognized institute plus four years of directly related experience.
- Experience using Curriculum Management System is required.
- Experience working in a university and medical education environment with knowledge of university policies and procedures is preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Strong knowledge of University, Medical Education, and Hospital functions, policies and procedures is required.
- Competence in advanced features of a spreadsheet/database application, sharing data between applications and creating and editing reports is required.
- Demonstrated proficiency, at an intermediate level, in the use of Windows and Microsoft Office Applications is required.
- Demonstrated experience in curriculum management systems is required.
- Must effectively complete tasks, handle multiple priorities and complex administrative processes independently and in conjunction with others.
- Excellent communication skills; organization skills; problem-solving skills and conflict-resolution skills are required.
- Ability to assess situations and determine appropriate action is required.
- Ability to demonstrate tact, diplomacy and professionalism always is required.
- Ability to coordinate workflow, identify processes requiring improvement and recommend modifications to improve efficiency is required.
- Ability to contribute effectively to the department strategic plans and goals and objectives of the team is required.
- Ability to work in harmony with others and provide assistance to staff, learners and the public is required.




- Ability to develop and maintain professional working relationships is required.
- Attention to detail and accuracy of same is required.
- Ability to identify and maintain confidential information is required.
- Familiarity taking minutes is required.
- A satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba’s top employees, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers:

https://viprecprod.ad.umanitoba.ca/DEFAULT.ASPX?REQ_ID=49462

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [email protected] or (phone hidden). Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

📌 Program Administrator (Winnipeg)
🏢 University of Manitoba
📍 Winnipeg