Core Duties and Essential Job Functions:

Month-End Close & General Accounting

- Support month-end and year-end close activities, including preparation of journal entries, accruals, and adjusting entries.
- Prepare and reconcile balance sheet accounts, including bank accounts, credit cards, prepaid expenses, and accrued liabilities.
- Ensure completeness and accuracy of monthly financial results through variance analysis and reconciliation review.
- Assist in the preparation of monthly financial reporting packages for management.
- Maintain accurate accounting records in accordance with internal controls and accounting policies.
- Support financial audits, including preparation of schedules and responding to auditor inquiries.
- Review and reconcile corporate credit card and employee expense transactions.

Accounts Payable (Supportive Role)

- Review, verify, and code approved invoices for proper accounting classification.
- Ensure AP transactions are accurately recorded to support month-end close and reporting timelines.
- Assist with payment runs (EFT and other methods) in accordance with company policies.
- Support vendor reconciliations and resolution of discrepancies as part of period-end reviews.
- Process employee expense reports in compliance with company policies.

Accounts Receivable (Supportive Role)

- Assist with preparation and review of customer invoices to ensure accurate revenue recognition.
- Apply customer payments and investigate discrepancies as part of month-end reconciliation activities.
- Monitor AR balances and support follow-up on outstanding items impacting financial close.




- Collaborate with internal stakeholders to resolve billing-related issues affecting reporting accuracy.

Adhoc tasks

- Assist with month-end and year-end closing activities, including accruals, account reconciliations, and financial reporting.
- Assist in ad hoc financial analysis and reporting tasks assigned by the accounting manager and finance director.

Skills, Knowledge, Experience, and Education:

- Degree or diploma in accounting, or a related field.
- Minimum of 1 year work experience in Accounts Payables and Accounts Receivables processes, and General Accounting.
- Attention to detail and demonstrated ability to follow standard procedures is a requirement.
- Robust analytical skills with ability to implement solutions and vendor management experience with good organizational skills.
- Ability to complete multiple tasks and projects within deadlines.
- Experience with QuickBooks / QuickBooks Online is an asset.
- Experience using Excel for financial analysis, using advanced formulas and pivot tables.
- Experience with and knowledge of accounting software, MS Windows, MS Word, Internet.
- Ability to work well independently in a remote work model, and with a team.

Job Types: Permanent, Full-time

Benefits

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:
- 8 hour shift
- Monday to Friday

Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Education:
- Bachelor's Degree (required)

Experience:
- Accounts payable: 1 year (required)
- Accounts receivable: 1 year (required)
- QuickBooks: 1 year (required)

Work Location: In person

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