PROJECT COORDINATOR

Are you the kind of person who keeps every detail in order while everyone else is juggling ten things at once? We're looking for a Project Coordinator who brings structure, clarity, and follow through to every project they touch. In this role, you'll be at the center of our client's projects, working closely with distributors, clients, engineering, and production to keep everything moving smoothly from kickoff through delivery.

Key Responsibilities
Coordinate and manage project timelines, deliverables, and day to day workflows
Serve as the main point of contact for distributors, clients, and internal teams
Prepare and maintain project documentation, schedules, and status updates
Put together lighting coordination documents for client and project manager review
Create, track, and respond to RFIs to keep information explicit and aligned
Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers
Generate and manage purchase orders according to project needs
Track manufacturing timelines and delivery schedules to keep projects on pace
Support the sales team with product specs, pricing, and customer requests
Monitor inventory and coordinate with production on custom builds or larger orders




Spot potential issues early and work to resolve them before they become setbacks
Keep communication transparent and timely across every stakeholder involved
Contribute ideas to improve workflows as the company continues to grow

Qualifications
2 to 5 years of project coordination experience, ideally in lighting, construction, or manufacturing
Robust organizational skills and comfort managing multiple tasks at once
Clear communicator with solid customer service instincts
Familiarity with project management tools such as Asana or Monday.com, along with Microsoft Office
Detail oriented, analytical, and proactive when solving problems
Bilingual in English and French is an asset

Who You Are
A natural communicator who enjoys coordinating across many stakeholders
Organized and able to manage several priorities without missing a step
Motivated by a fast paced, growing environment
A team player who brings a solutions focused mindset to the table
Curious about technology, innovation, and the future of lighting solutions

If you like being the person who keeps projects on track and teams in sync, we would love to hear from you.

📌 Project Coordinator Pointe Claire (Pointe-Claire)
🏢 Finlink Group
📍 Pointe-Claire