- The Executive Assistant to the CHRO provides high-quality administrative and organizational support to the Chief Human Resources Officer

- This role ensures efficient management of the CHRO’s time, travel, meetings, communications, and administrative activities
- The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining absolute confidentiality

- Success in this role comes from creating a seamless operating environment that enables the CHRO and the HR Leadership team to focus on strategic leadership and business priorities

- Executive Calendar &
- Meeting Management:

- Manage and maintain the CHRO’s complex and dynamic calendar

- Coordinate meetings across multiple time zones with internal and external stakeholders

- Schedule executive leadership meetings, one-on-ones, recurring business reviews, and strategic planning sessions

- Resolve scheduling conflicts and prioritize competing requests

- Coordinate meeting logistics including conference rooms, technology, catering, virtual meeting links, agendas, and materials

- Monitor calendar changes and communicate updates to stakeholders in a timely manner

- Prepare and organize executive briefing materials, presentations, and supporting documentation

- Travel &

- Expense Management:

- Arrange domestic and international travel for the CHRO

- Coordinate flights, accommodations, ground transportation, and detailed travel itineraries

- Anticipate and manage travel disruptions and itinerary changes

- Register the CHRO for conferences, leadership events, and external engagements

- Prepare and submit expense reports and reconcile corporate credit card transactions





- Ensure compliance with travel and expense policies while maintaining accurate records and documentation

- Administrative &

- Leadership Support:

- Manage incoming correspondence, requests, and key deliverables

- Maintain distribution lists, contact information, and electronic filing systems

- Provide calendar and travel support to HR Leadership Team members as needed

- Coordinate leadership meetings, offsites, recognition events, and team activities

- Support vendor administration, invoice processing, purchase requests, and contract routing

- Confidentiality &

- Relationship Management:

- Handle highly sensitive employee, executive, compensation, and organizational information with absolute confidentiality

- Exercise sound judgment and discretion in all interactions and communications

- Act as a professional and trusted point of contact for internal and external stakeholders

- Build strong partnerships with Executive Assistants and business leaders across the organization

- Deliver exceptional customer service with responsiveness, professionalism, and attention to detail- Demonstrated experience handling confidential information

- Experience supporting CHRO or other C-suite executives preferred

- Ability to manage competing priorities and frequent interruptions

- Solid problem-solving and coordination skills

- 5-10 years of Executive Assistant experience supporting senior executives

- Strong attention to detail
- Experience in a large, global organization preferred

- Advanced Microsoft Office and Microsoft 365 proficiency (Outlook, Teams, PowerPoint, Word, Excel)

- Professional judgment and discretion
- Excellent written and verbal communication skills

- Exceptional organizational and time management skills

📌 Senior Executive Assistant (Toronto)
🏢 opentext
📍 Toronto