We are seeking an organized, proactive, and detail-oriented Office Assistant to support our daily operations. In this role, you will be the welcoming face of our office, handling essential front-desk duties while managing critical administrative, logistics, and billing support tasks. The ideal candidate is a robust communicator who can seamlessly balance clerical duties with proactive driver and customer follow-ups.

Key Responsibilities

Front Desk & Communications
Greet and welcome visitors, clients, and employees warmly.
Answer incoming phone calls and transfer them appropriately.
Receive and distribute mail, packages, and deliveries daily.

Logistics & Document Control
Attach Proof of Deliveries (PODs) using Samsara software.
Scan hard copies of operational documents for digital filing.
Follow up with drivers consistently to secure missing PODs.

Billing & Accounts Receivable
Handle fundamental Accounts Receivable (AR)



and billing tasks.
Follow up with customers regarding outstanding and overdue receivables.

Office Administration
Order stationery and general office supplies as required.
Assist with diverse administrative and clerical tasks daily.

Requirements and Qualifications
Experience: 1–2 years in office administration or clerical roles.
Logistics Knowledge: Experience with Samsara or similar fleet tracking software.
Finance Skills: Basic understanding of Accounts Receivable and billing workflows.
Communication: Confident phone manner for driver and customer collections.
Tech Skills: Proficiency in scanning tools and mainstream office software suites.
Attributes: Robust organizational skills and excellent time management abilities.

📌 Front Office Assistant Calgary
🏢 Rig Logistics
📍 Calgary