SMS Security is a growing security services company headquartered in Toronto, proudly serving multi-residential condominium communities across the Greater Toronto Area. We provide guard services, installation and servicing of security systems, mobile patrol, and parking enforcement — and we’re scaling fast. We’re looking for a sharp, proactive Executive Assistant to help power our leadership team.

The Role
This is a newly created, high-impact role supporting three members of our senior leadership team: our COO, our Director of Sales & Business Development, and our Director of Guard Operations. You’ll be at the centre of a fast-moving organization, keeping priorities aligned, communications flowing, and logistics seamless.

What You Will Do

Manage complex calendars, scheduling, and meeting coordination for three senior leaders

Own and maintain the company-wide calendar, ensuring key dates, deadlines, and events are organized and communicated

Help plan and coordinate company social events, team celebrations, and off-sites from concept through execution

Prepare agendas, meeting materials, and follow-up action items for internal and external meetings

Draft and proofread correspondence, presentations, and reports on behalf of leadership

Coordinate travel arrangements, expense submissions, and logistics

Act as a liaison between leadership and internal teams, clients, vendors, and external partners

Support special projects, research, and operational initiatives as directed

Manage company memberships and subscriptions, ensuring timely renewals and tracking return on investment

Maintain and organize secure records of company passwords and access credentials

Support the documentation and maintenance of company policies and procedures

Handle confidential information with the highest level of discretion

Managing office inventory





What We're Looking For

5+ years of experience in an executive assistant or senior administrative role, ideally supporting C-suite or multiple senior leaders simultaneously

Exceptional organizational skills with the ability to manage competing priorities without dropping the ball

Strong written and verbal communication skills — you represent leadership in every interaction

Tech-savvy and comfortable with tools like Google Workspace, Microsoft Office, and project/task management platforms

A self-starter who anticipates needs before they arise and brings solutions, not just problems

Comfortable with ambiguity and excited about building out the processes and structure to support our growth

Qualified, polished, and discreet — you understand the importance of confidentiality

Experience in a service-based, operations-heavy, or field services environment is an asset

Why Join Us

Competitive salary with opportunity for a discretionary bonus

We invest in people who take ownership — those who go above and beyond are noticed and rewarded

Work alongside a supportive, values-driven leadership team that is committed to your development, not just your output

Stable, growing company with a strong client base in the GTA condominium market and ambitious plans to scale

Be part of a team that embraces technology and efficiency — including AI tools — to help you do your best work

Salary Range:
$65,000-$80,000

SMS Security is committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any accommodations during the recruitment and selection process, please let us know. We are happy to make necessary arrangements to support your accommodation needs.

We thank all applicants for their interest in a career with SMS Security; however, only those candidates who are selected for an interview will be contacted.

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📌 Executive Assistant (Ontario)
🏢 SMS Security
📍 Ontario