Administrative Assistant

Nanaimo, BC, Canada

CASUAL

Wexford Creek Seniors Community

Wexford Creek Seniors Community of Park Place Seniors Living is looking for an administrative assistant to join our team at our Nanaimo,BC long term care Home. This person will work to support the daily operations of the Home.

The ideal candidate is a high-energy individual with excellent organizational skills, a robust attention to detail and the ability to communicate effectively in both written and verbal communications.

Wexford Creek Seniors Community is proudly part of Park Place Seniors Living, a leading provider of seniors care communities across Western Canada and Ontario. We are committed to creating a safe, welcoming, and supportive environment where Residents and Staff can thrive.

Be the welcoming heart of our care community!

What You’ll Do:

Reception and Communication:
Greet and welcome Residents, Families, Visitors, and Contractors with professionalism and care
Answer and direct phone calls, emails, and inquiries in a timely manner
Manage incoming and outgoing mail and courier services

Administrative and Operational Support:
Support the Office Manager/Site Lead Assistant & Site Leader with day-to-day administrative operations




Maintain accurate records, files, and reports (Resident, Staff, and operational data)
Prepare correspondence, meeting minutes, and internal communications
Order office supplies and coordinate equipment servicing as needed

Resident and Family Support:
Assist with Resident move-ins and move-outs, including documentation and data entry
Support special events, meetings, and site initiatives
Act as a helpful resource for Residents and Families, ensuring a positive experience

Financial and Systems Support:
Assist with basic financial transactions such as petty cash and comfort accounts
Use internal systems to maintain accurate information and reports

What you Bring:
Administrative Assistant, Office Administration, or Business Administration experience (health care or seniors living an asset)
Robust organizational skills with exceptional attention to detail
Qualified, friendly communication style--written and verbal
Ability to manage multiple priorities with discretion and confidentiality
Proficiency with Microsoft Office and comfort with learning new systems
A genuine passion for supporting seniors, families, and care teams

📌 Administrative Assistant / Receptionist Casual Nanaimo (Canada)
🏢 Park Place Seniors Living
📍 Canada