The Department of Chemistry invites applications for the position of Administrative Assistant. This position provides a wide variety of administrative support services to the Department of Chemistry. This is a quick-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative. This is an 18-month term position.

RESPONSIBILITIES:
Provide administrative support to a complex and growing department
Manage departmental office; maintain files; track recurring deadlines
Review and revise departmental website as needed in collaboration with the Chair
Liaise with academic and support departments across campus
Organize meetings, prepare agendas, take and distribute minutes, book rooms.
Manage schedules and appointments; book travel and prepare itineraries
Track budget, purchase equipment and supplies, maintain petty cash
Answer student inquiries with respect to admissions, course offerings,



and timetable
Assist Chair in advising students
Prepare paperwork for faculty, staff and student hires; manage sessional roster
Coordinate student evaluations of teaching
Maintain email correspondence folders and distribution lists
Other duties as assigned

QUALIFICATIONS:
Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
Excellent interpersonal and organizational skills
Robust oral and written communication skills
Ability to work independently and prioritize tasks in a quick-paced environment
Knowledge of UPEI and its operations would be an asset

📌 Ads Level 5 Administrative Assistant Department Of Chemistry Faculty Of Science Charlottetown
🏢 University of Prince Edward Island
📍 Charlottetown