The Administrator will be responsible for completing all necessary and required paperwork from the branches and/or Head Office. The Administrator also ensures proper flow of office procedures and supports the rest of the staff.
Please note this is a fixed-term contracted position that will end October, 2027.
CORE DUTIES:
Reception
Answering incoming calls; taking messages and re-directing calls as required
Sort, fill, and file required paperwork
Prepare and send inter-company mailbags
Act as a liaison between branch locations
Maintain calendars and schedule appointments
Process and track incoming and outgoing mail and couriers
Printing courier invoices and matching them to the packing slips
Other Duties
Submit timely reports and prepare presentations/proposals as assigned
Maintain organization within the office and ensure office supplies are stocked
Work together with employees to help complete all required paperwork
Successfully complete safety training as required on an ongoing basis
Represent Ketek in a light that is commensurate with the values of Management and the Corporate Vision and Mission Statements
Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
QUALIFICATIONS AND SKILLS:
Required
Minimum of 1 year of administrative experience
High school diploma / GED
Fluent in the English language (reading, written, spoken)
Ability to deal with the public in a positive, courteous, and respectful manner
Ability to handle multiple tasks and frequent demanding deadlines
Solid work ethic and organizational planning skills with attention to detail
Ability to work independently or as part of a team
Effective verbal and listening communication skills
Preferred
Post-secondary education in business administration
WORKING CONDITIONS:
Physical Demands
Regularly required to stand/sit, talk/hear, use hands/fingers to operate a computer and telephone, stoop, and kneel
Prolonged exposure to computer screens