We Offer

Location: Kamloops, BC (this is an in-office position)

Job Status: Full Time Permanent

Compensation: $60,000-$70,000

Retirement Savings: Pension matching program of 4%

Benefits: Full extended medical benefits for you and your dependents/family - includes dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more

Schedule: Monday-Friday, 8:00am - 4:30pm

Scholarship Program: Access to post secondary scholarships for eligible family members

The stability of a 100+ year old company and the spirit of an innovative and entrepreneurial organization

We promote from within! A career with a growing company.

As advocates of equal chance, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Portland Canal Transportation Limited Partnership.

Overview
In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations throughout Canada and the U.S.

We are looking for a Senior Administrator to join our Portable Wood Processing South team and become part of our Arrow family in Kamloops, BC .

Reporting to and working closely with the Division Manager, the Senior Administrator’s principal role is to update, create, review, audit, analyze and optimize all financial processes, documentation and reporting of revenue and payable streams for the Division. The Senior Administrator also ensures that all information is reported accurately and appropriately in Arrow and Customer systems as it relates to all activities in the Division. This role ensures processes are followed, and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Senior Administrator may also be responsible for reception, office management,and general office duties.

Responsibilities

Ensure all information pertaining toRevenue is accurately created inappropriate software, is regularly updated and reviewed for accuracy and is regularly audited and reconciled

Ensure all informationpertaining toPayablesareaudited andreflected accurately

Perform comprehensive reconciliations of accounts including insurance claims, pension, health & welfare, lease operator advancements and holdbacks,



Union dues, and stumpage

In conjunction with the Division Manager, ensure that documented Incident claims are enteredintoappropriate software and managed

Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, receivable, payroll, purchase orders, invoices, and petty cash transactions in the appropriate computer systems

Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements, lease operator statements, and other financial statements using computerized and manual systems

Prepare analysis and/or reports as required by division, internal and/or external customers

Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e. required Teamsters paperwork where applicable)

Ensure all files are organized and maintained, and all office processes are streamlined for most efficient and effective operation

Order office supplies, service office equipment and arrange for servicing

Provide internal and external Customer Service excellence

Perform clerical duties such as word processing, maintaining filing and record systems, emailing, and photocopying

Process incoming and outgoing mail

Respond to telephone, in person or electronic enquiries or forward to appropriate person

Provide general information to clients and the public

May be asked to get involved in operations administration and lower-level operating duties when required by the Manager

Ensure full compliance with safetypoliciesand procedures. When applicable,identify hazards and bring potential safety compliance gaps to the attention of Senior Management

Comply withall rules and regulations,protocols,and established metrics

Other duties as assigned by the Manager

The following are specific toTruckingDivisions:

Ensure all information pertaining to payables including lease operator statements, TMT information,



and regular Teamsters payments are audited and reflected accurately

Responsible for fuel card allocation and timely tracking of fuel usage

Quarterly WCB tracking for lease operators

Accurate tracking of truckutilization

The following are specific to Forestry Divisions:

Ensure that all load tickets from the scales are accurately reflected in the respective system and balanced regularly with the suppliers

Ensure all information pertaining to payables, including semi-monthly log and/or hog supply payments, are audited and reflected accurately

Responsible for fuel card allocation and timely tracking of fuel usage

Accurate tracking of projects/shipments pertaining to FES

Accurate tracking and reporting of all stumpage transactions & balancing of MOF accounts

PEFC documentation tracking, preparation, and participation in annual audits and certification process

You Possess

Grade 12 and progressive experience 4-6 years, or post-secondary certificate or diploma program and basic experience 1-3 years

Full accounting cycle experience including accounts payable, accounts receivable, payroll, month-end and year-end processes

Understanding forestry terminology and processes with governing bodies such as PEFC and MOF

Excellent alphanumeric keyboarding skills

Proficient in Microsoft Excel and ability to quickly learn new computerapplications,i.e.,Arrow custom applications,Office 365,etc.

Strong concern for the accuracy and quality of work

ExceptionalInternal and external customer service skills

Problemsolving abilityand proveninitiative

Strong safety mindset

Needs to be responsible,accountableand dependable

Demonstratesstrong communicationskills both verbally and written

Strong work ethic and positive team attitude

Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment

Ethics and Integrity

Organizational skills and keen attention to detail

Skilled appearance/demeanor, whether in person, via email or on the telephone

Embody Arrow's core values: Safety, Quality, Integrity, Responsibility, Teamwork and Fun!

Arrow has been recognized as a Top Fleet Employer of Distinction, a SmartWay Transport Partner, a BCTA Clean Carrier, a BC Hydro Clean Energy Champion and as a Carrier of Excellence in Women's Leadership.

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📌 Senior Administrator (British Columbia)
🏢 Arrow Transportation Systems
📍 British Columbia