We are seeking an experienced Legal Assistant to join a busy and growing litigation practice. This role is ideal for a highly organized, detail-oriented skilled who thrives in a fast-paced environment and takes pride in supporting complex civil litigation matters. Experience in employment and labour law is a solid asset.
Key Responsibilities Provide executive-level administrative support to lawyers and contribute to overall office effectiveness.
Prepare, transcribe, edit, format, and revise correspondence, memoranda, pleadings, motion materials, and other litigation documents.
Proofread documents for accuracy, formatting, grammar, and compliance with court rules.
Answer and direct telephone calls professionally.
Assist with the preparation and coordination of hearings, mediations, discoveries, and trials.
Record, monitor, and diarize court appearances, filing deadlines, and procedural requirements.
Coordinate service and filing of court documents with courts and administrative bodies.
Schedule and manage discoveries, mediations, expert witnesses, and court-mandated proceedings.
Assist with evidence gathering and follow up on outstanding materials.
Maintain working knowledge of legal terminology, court procedures, and labour and employment law concepts.
Enter lawyer dockets and liaise with the accounting department as required.
Prepare and submit lawyer expense reports.




Maintain and update lawyers' contact lists.
Handle all materials with a high level of discretion and confidentiality.
Qualifications & Experience Legal Assistant or Law Clerk diploma from a recognized legal program.
Minimum five (5) years of experience in a law firm environment, with a focus on civil litigation.
Experience in employment and labour litigation is considered a strong asset.
Strong working knowledge of Ontario's Rules of Civil Procedure and court processes.
Excellent written and verbal communication skills.
Exceptional attention to detail, proofreading, and document production abilities.
Strong organizational and time-management skills with the ability to manage competing priorities and meet deadlines.
Ability to work independently with minimal supervision while collaborating effectively within a team environment.
Professional demeanor with a strong client-service mindset.
Proficiency with Microsoft Office, Outlook, and GhostPractice.
Experience with Philips SpeechExec dictation software is an asset.
Familiarity with electronic court filing systems, including CaseLines and One-Key.
Compensation & Benefits Salary: Competitive salary
Comprehensive benefits package including:
Dental care
Extended health care
Vision care
Paid time off

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📌 Legal Assistant/Law Clerk (Ontario)
🏢 Synectics
📍 Ontario