Organization: BC Dental Study Club

Location: Downtown Vancouver (on-site)

Position Type: Full time

Hours: Monday to Friday, 8:30 a.m. to 5:30 p.m., with occasional weekend event coverage

Salary Range: $30 to $34 per hour, or equivalent annual salary

Who We Are
The BC Dental Study Club is a premium continuing education community for dental professionals, delivering courses, hands‑on workshops, webinars, and large-scale events across BC and beyond. We are part of a Vancouver‑based group of dental companies founded by Dr. Faraj Edher. Our culture is built on excellence, loyalty, and innovation, and we invest in people who invest in us.

The Role
The Administrative & Events Coordinator is the operational hub of our education and events programming. You will coordinate courses and events from planning through post‑event documentation, manage registrations and memberships, support our executive team, keep records accurate and current, and follow up on outstanding tasks so nothing falls through the cracks.

This is a role for someone who works hard, stays organized, and takes pride in getting every detail right.

The Rhythm
We run approximately two courses or workshops a month, along with monthly webinars and two major events a year, including an annual gala that takes months of planning and flawless execution. Event days are busy and hands‑on, and occasional weekend coverage is balanced with time off during the week.

Key Responsibilities
Administration & Coordination
Manage day‑to‑day administrative workflow, task tracking, and follow‑ups
Maintain shared calendars, project timelines, and deadlines; prepare reports and summaries
Manage incoming inquiries and direct requests to the appropriate team member
Keep records, checklists, and documentation organized and current

Registrations & Memberships
Process program registrations, renewals, transfers,



cancellations, and waitlists
Monitor payments and keep participant and membership records accurate
Coordinate confirmations and onboarding communications

Courses & Events
Coordinate courses, hands‑on workshops, and webinars, including setup, reminder emails, and speaker and venue logistics
Prepare participant materials, name badges, and registration packages
Support events on‑site
Complete post‑event administration such as attendance records, CE certificates, recordings, and feedback surveys

Executive & Business Support
Support executive scheduling, engagement logistics, and travel bookings
Prepare invoices, track payments, and organize receipts and financial documentation
Help keep our website and registration information accurate and up to date
Provide occasional front desk coverage as a client concierge when needed

Communications
Manage a shared inbox and keep communications prompt, professional, and on track
Coordinate communications with speakers, sponsors, partners, and members, escalating where appropriate

Qualifications
Minimum 2 years' experience in administration, operations, or coordination. Events, continuing education, dental or healthcare, or professional services preferred
Demonstrated success managing registrations, records, projects, or event logistics
Exceptional organization, attention to detail, and follow-through on deadlines
Solid interpersonal, written, and verbal communication skills
Tech-savvy and quick to learn new tools




Track record of reliability and consistent performance
Nice to have: experience with Asana, Mailchimp, Zoom webinars, or event and registration platforms

Ideal Candidate Qualities
Exceptionally organized with meticulous records, clear systems, and reliable follow-through
Strong work ethic, hard‑working, dependable, and consistent day after day
Comfortable working independently, with the judgment to move things forward on your own
Self‑starter who identifies patterns and implements improvements
Confident, articulate communicator who can represent a premium brand
Comfortable handling multiple priorities in a fast‑paced, high‑performance workplace

Benefits
Competitive compensation with performance‑based bonus opportunities
A tenure‑based benefits program that grows with you, including health and wellness spending, retirement contributions, and increasing time off
In‑house dental care, covered parking downtown, and a paid birthday day off
Comprehensive onboarding, with ongoing training and professional development

Additional Information
On‑site, single location in Downtown Vancouver
Start date: as soon as the right candidate is found

Our Ideal Candidate
You are someone who takes pride in being organized. You keep careful records, manage competing deadlines calmly, and follow through on tasks until they're complete. You bring the same care to a focused day at your desk as you do to running an event. You show up consistently and treat the details as worth doing right. In return, you'll be trusted with real responsibility, supported as you grow, and part of a team that's building something people genuinely value. We invest in people who invest in us, and we mean it. If that sounds like your kind of place, we'd love to hear from you.

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📌 Administrative & Events Coordinator (British Columbia)
🏢 Transcend Specialized Dentistry
📍 British Columbia