Salary Range: $71,000.00 To $80,000.00 Annually

Payroll & Benefits Coordinator

Orillia, Ontario (In-Office)
Full-Time, 40 hours/Week, Permanent $71,000- $80,000 CAD/ Year, Salary Band B

Please reference – Req. S26-21 – (1 Vacancy)

Kubota Materials Canada specializes in high-performance alloys and friction materials from raw materials to finished products under one roof in Orillia, Canada. Manufacturing unique heat-resistant alloys and high-nickel/chrome alloys primarily for the petrochemical industries, Kubota leads the industry in quality and advanced technology. As per customer requirements, Kubota designs and casts centrifugal pipes and static castings of fittings, which are then machined, welded (Automatic, Semi-Automatic, Orbital & Manual), GTAW, GMAW, SMAW, followed by in-house NDT (RT, PT, VT), in-house DT, R&D; lab, as well as hydro testing.

Summary:
Responsible for the processing of payroll and administration of benefits for hourly employees at Kubota Materials Canada Corporation.

Major Responsibilities (but not limited to):

Process Union-hourly payroll on a biweekly pay schedule in ADP system

Maintain knowledge of current collective agreement and its impact on pay and benefits

Ensure compliance with all applicable Canadian federal and provincial payroll regulation and company policies

Ensure accurate and timely data entry of new hires, internal transfers, leave of absences, terminations, and wage adjustments for hourly employees

Process annual Union wage increases including updates for group perks

Prepare month end balance reports for Finance and assist with year-end payroll audit requests

Prepare cheque requisitions and remittances for Union dues, garnishments

Maintain compliance with AODA guidelines

Respond in a timely manner to requests from Supervisors regarding pay discrepancies

Maintain current paper filing system for HR personnel records





Act as back up to Salaried payroll to cover vacation leaves

Ensure alignment with the overall Human Resources departmental goals and objectives

Support the Mission, Vision and Values of Kubota Materials Canada Corporation

Process Union-hourly payroll on a biweekly pay schedule in ADP system

Maintain knowledge of current collective agreement and its impact on pay and benefits

Ensure compliance with all applicable Canadian federal and provincial payroll regulation and company policies

Ensure accurate and timely data entry of new hires, internal transfers, leave of absences, terminations, and wage adjustments for hourly employees

Process annual Union wage increases including updates for group benefits

Prepare month end balance reports for Finance and assist with year-end payroll audit requests

Prepare cheque requisitions and remittances for Union dues, garnishments

Maintain compliance with AODA guidelines

Respond in a timely manner to requests from Supervisors regarding pay discrepancies

Maintain current paper filing system for HR personnel records

Act as back up to Salaried payroll to cover vacation leaves

Ensure alignment with the overall Human Resources departmental goals and objectives

Support the Mission, Vision and Values of Kubota Materials Canada Corporation

Other related duties, as required

What we offer:

Paid benefits (Health, Dental, LTD) and Pension Plan

2 weeks vacation per year to start

Access to an EAP Program that offers mental health supports, resources and more





Continuous professional development opportunities to support career growth

Education, Experience and Qualifications:

Post secondary education in Payroll, Accounting, or a related field from an accredited college or university

Completion of National Payroll Institute certificate in Payroll Administration

Thorough knowledge of payroll practices and applicable reporting guidelines

3 years payroll administration experience preferably in a unionized environment

Experience using a recent-release HRMS system required, experience with ADP Workforce Now strongly preferred

Superior interpersonal and communication skills

Display of patience when communicating payroll information to employees with little, or no, subject familiarity

We thank all applicants for their interest in Kubota Materials; however, only those under consideration will be contacted.

Kubota Materials Canada Corporation is an equal opportunity employer which considers all qualified applicants for employment without regard to race, colour, creed, religion, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability. Kubota Materials Canada Corporation prohibits discrimination based on these or any other category protected by law.

If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

We personally review each resume against the job posting, matching knowledge, skills, and abilities. We do not use AI for this review; instead, we match expertise and skills to each job posting. We appreciate your time; however, we are unable to contact every applicant. Only those selected to proceed with our recruitment process will be contacted.

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📌 Payroll & Benefits Coordinator (Ontario)
🏢 Kubota Materials Canada
📍 Ontario