Manage end-to-end multi-state (U.S.) and multi-province (Canada) payroll processing, including salaries, hourly wages, bonuses, commissions, and deductions
Oversee payroll changes such as new hires, terminations, compensation adjustments, and garnishments, and reconcile payroll to the general ledger to support month-end and year-end close
Review and approve payroll journal entries, accruals, and account reconciliations, and serve as the primary payroll subject matter expert for Finance, HR, Benefits, and external providers
Ensure compliance with U.S. federal, state, and local payroll laws and Canadian federal and provincial payroll regulations
Oversee payroll tax filings and statutory remittances in both countries, along with garnishments, levies, and other statutory deductions
Monitor regulatory changes across both countries and coordinate support for payroll audits and regulatory inquiries
Partner with HR on benefit deductions and reporting, oversee U.S. Affordable Care Act tracking and filings, and support Canadian statutory benefits programs
Manage payroll systems and vendor relationships, including leading system implementations, upgrades, and provider migrations from requirements gathering through post-implementation stabilization
Maintain strong internal controls and audit-ready documentation, and continuously improve payroll policies, procedures, and workflows
Develop and distribute recurring and ad hoc payroll reporting, including registers, variance analyses, headcount and labor cost reports, and benefits reconciliations, to support budgeting, forecasting, and audits
Qualifications




Bachelor's degree in Accounting, Finance, HR, or a related field
5+ years of payroll leadership experience
Experience managing both U.S. and Canadian payroll required
Solid knowledge of U.S. and Canadian statutory and benefits reporting requirements
U.S. or Canadian payroll certification preferred
Experience in multi-location healthcare organizations preferred
You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [email protected].
Pay Transparency Notice
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position.
The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

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📌 Payroll Manager (Ontario)
🏢 Vaco by Highspring
📍 Ontario