Proactively manage the President & CEO’s schedule and prioritize requests for the CEO’s time and attention
Provide executive office management and administrative support, including expense reports, meeting coordination, calendar management, correspondence, files, and workflows
Support the Board of Directors and committees with scheduling, agenda development, board portal administration, document management, minutes, action tracking, and governance records
Manage office administration and staff functions, including building maintenance requests, stakeholder ticket allocations, VIP event logistics, and the social committee
Handle confidential correspondence and information, escalating matters where appropriate
Organize employee engagement activities, events, initiatives, and recognition programs
Provide administrative support to other executive-suite members
Liaise between the Executive Office and internal and external stakeholders
Prepare meeting materials, agendas, presentations, records, and action tracking for CEO-led meetings
Coordinate strategic projects led by the President & CEO, tracking milestones, deadlines, stakeholders, and deliverables
Maintain executive action-tracking systems and monitor leadership, board, and committee commitments
Use Microsoft 365 Copilot and related productivity technologies to improve executive workflows
Arrange domestic and international travel for the CEO, including flights, hotels, and itineraries
Ensure the CEO’s office is organized and equipped with necessary resources, supplies, and technology
Requirements 5 years’ related experience providing administrative support at the executive level
Experience supporting a board of directors or governance process
Excellent written and verbal communication skills
Strong organizational, administrative,



and project management abilities
Strong stakeholder management, relationship-building, and interpersonal skills
Ability to prioritize competing demands, think critically, and make effective decisions in a fast-paced environment
Proficiency in office software, including Microsoft Office Suite, and digital communication tools
Ability to maintain composure and professionalism under pressure
Discretion and confidentiality in handling sensitive information
Strong problem-solving skills
Bilingualism in both of Canada’s official languages is an asset
Previous experience in tourism, hospitality, or destination management/marketing is an asset
Experience working with board members is an asset
Core Competencies Demonstrates expertise in executive office management, including calendar management, meeting coordination, and document management, while maintaining discretion and confidentiality. Proficient in stakeholder management and project coordination, ensuring effective communication and organization within a quick-paced environment.
Highest-signal resume keywords Executive Office Management
Board Support and Governance
Project Management
Microsoft Office Suite Proficiency
Bilingual Communication
ATS Optimization Keywords Hard Skills Calendar Management
Document Management
Meeting Coordination
Expense Reporting
Action Tracking
Project Coordination
Office Software Proficiency
Travel Arrangement
Governance Process Support
Confidential Information Handling
Soft Skills Written Communication
Verbal Communication
Organizational Skills
Interpersonal Skills
Problem-Solving Skills
Industry Keywords Tourism
Hospitality
Destination Management
Governance Records
Stakeholder Management
Tools & Technologies Microsoft 365 Copilot
Digital Communication Tools

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📌 Executive Assistant – Office Manager (Quebec City)
🏢 Jobtailor
📍 Quebec City