Job Overview Hours of Work: 20 hours per week, Monday to Friday with after hours/evening work as scheduled. This is a hybrid position. Minimum 1 day per bi-week in office. Reports to: Chief Financial and Operating Officer. Salary range: $31.25 - $36.53 per hour. The Payroll Specialist owns the end‑to‑end bi‑weekly payroll and time‑and‑attendance cycle for approximately 120 union and non‑union employees, ensuring accurate and compliant delivery of all pay runs, remittances, and year‑end reports. The role optimizes ADP Workforce Now/eTime, administers HOOPP, reconciles Manulife premiums, WSIB and union remittances, and provides cross‑organizational payroll and time guidance. The Payroll Specialist supports fiscal stewardship and enables us to deliver on our commitment to dignified, harm‑reduction‑oriented care for people living with and at risk of HIV. Responsibilities Payroll processing & compliance: Deliver error‑free, bi‑weekly payroll, meeting all legislative, collective‑agreement, and policy requirements. Interpret collective agreements, ESA, and CRA rules to apply correct earning, deduction, and termination codes. Prepare ROEs, termination packages, retro/bonus/on‑call/vacation payouts, and annual T4/T4A files. Maintain internal controls and compliance of overall payroll process. Time & Attendance System Management: Configure and audit pay rules, schedulers, and accrual profiles within the HRIS. Coordinate and apply historical edits and retro payments. Review timesheets and maintain time/pay rules as applicable. Pension & Benefits Administration: Manage HOOPP enrolments, terminations, and annual MDC reconciliation. Coordinate benefit rate updates and other retroactive adjustments arising from plan policy changes. Stakeholder support, training, and continuous improvement:



Utilize all internal tools and defined processes to ensure optimal productivity, service excellence and make recommendations for best practices to employees. Conduct regular and ad‑hoc reviews of payroll set up and processes to identify deficiencies within existing procedures and/or configuration; recommend and implementenhancements to drive productivity, efficiencies, service excellence and full payroll compliance. Provide consultative advice to educate and advise employees and leaders on different payroll enquiries. Liaise with HRIS to test, implement, and document system fixes/enhancements. Qualifications Education & Experience: Diploma or degree in Accounting, Finance. Payroll Compliance Practitioner (PCP) or equivalent; Certified PayrollManager (CPM) an asset. (Note – both certifications from the CPA) 3-5 years’ end‑to‑end Canadian payroll experience, in a unionized healthcare or public‑sector environment. Technical Skills: Familiarity with finance ERP (e.G., Financial Edge). Advanced ADP WFN & eTime configuration an asset. Competency with Microsoft Office, specifically Excel. Demonstrated ability to adhere to CRA, ESA, WSIB, and other legislative compliance standards. Experience and knowledge of working within a unionized environment (OPSEU, ONA, SEIU). Experience and knowledge with Public Sector Pension Plan and/or Healthcare of Ontario Pension Plan policies, rules, and regulations. Additional competencies: Effective communication, interpersonal, and time-management skills, able to self-prioritize work. Detail-oriented with strong analytical skills, accuracy, and organization. Ability to translate complex payroll concepts into accessible language for non-experts. High standards of ethics and confidentiality to handle sensitive information with discretion. #J-18808-Ljbffr

📌 Payroll Specialist - $31.2 - $36.5 An Hour - Part Time (Toronto)
🏢 Casey House
📍 Toronto