Administrative Assistant to a SVP and VPThis is a 10 month contract.Salary range is 60,000-70,000, full benefit plan, 3 weeks of vacation, and employee perks!This is a hybrid role, and you will be required to work in the office 3-4 days per week and the office is in Waterloo.The OPPORTUNITY: Our client is an organization that has a long, stable history in Ontario, and it prides itself on the meaningful services that it provides to the community. They are seeking an Administrative Assistant to support a busy and dynamic SVP and VP. In this role you will be responsible for assisting the SVP and VP with high-level administrative support. The successful candidate will possess drive, initiative and a passion to contribute to the success of the organization! If you are an individual who enjoys working in a collaborative environment as well as for an organization that makes a significant and meaningful difference in the lives of many, then we want to hear from you!Administrative Assistant duties and responsibilities:- Provides administrative support to the SVP and VP including calendar management, drafting documents, travel arrangements, maintaining contact and distribution lists and preparing expense claims.- Represents the SVP and VP in a professional, customer-focused manner, serves as the main point of contact for internal and external stakeholders.- Supports the SVP and VP by taking minutes for committee, regular and ad hoc meetings.- Prepares presentations and a variety of external correspondence.- Plan and organize staff engagement events and milestone celebrations.- Preparation and follow-up for events and meetings including scheduling,



inviting guests, preparation and distribution of all event/meeting materials, and booking arrangements including space, refreshments and AV equipment.- Handles confidential and sensitive documents as required.- Develop relationships with other Executive Assistants, clients, strategic partners, and third-party providers to support business objectives.- Maintains contact and distribution lists as well as other documents related to the Board and Committees.Qualifications:- A minimum of 5+ years of recent relevant experience supporting Senior Executives.- Experience with taking meeting minutes for high level and Committee meetings is a definite asset.- Excellent organizational, prioritization, and has superb time management skills.- Superior writing, proofreading, editing and formatting skills.- Highly proficient in the use of MS Office Suite programs with advanced Microsoft Word, PowerPoint and Outlook.- Experience managing multiple tasks/activities and highly proficient in setting and communicating priorities and timelines, handles scheduling conflicts with diplomacy.- Highly detail oriented.- Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times and comfortable speaking with external clients/stakeholders.- Robust interpersonal/communication skills to interact respectfully and effectively with diverse individuals.- A commitment to fostering an inclusive workplace.- Demonstrated sound judgement and a solutions-oriented mind-set.- Able to attend in-person high level meetings and committee meetings.- A university degree or college diploma is preferred.

📌 Administrative Assistant - C$60,000 - C$70,000 A Year (Waterloo)
🏢 Luann Bagg Staffing
📍 Waterloo