Overview
Mainland Masonry is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support across various office functions, ensuring smooth daily operations. This role requires excellent communication skills, proficiency with office software, and the ability to handle multiple tasks efficiently. Experience with medical or dental offices, bookkeeping, and customer service is a plus.

Duties
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
Handle filing systems and organize documents to ensure easy retrieval and compliance
Provide customer support via phone, email, and in person, addressing inquiries promptly and professionally
Support bookkeeping activities such as invoicing, billing, and basic financial record keeping
Proofread documents for accuracy and clarity before distribution
Coordinate administrative tasks such as copying, scanning, and preparing reports as needed
Maintain a clean and organized work environment to promote efficiency

Requirements




Proven clerical or administrative experience in an office setting
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
Robust computer skills with the ability to learn new software quickly
Experience with QuickBooks or bookkeeping is preferred
Excellent organizational skills with attention to detail
Solid typing skills and proficiency in data entry and proofreading
Previous experience in customer service or front desk roles, especially in medical or dental offices is advantageous
Knowledge of multi-line phone systems and positive phone etiquette
Ability to handle multiple tasks simultaneously while maintaining professionalism and accuracy
High school diploma or equivalent; additional administrative training or certification is a plus
Masonry or experience in construction is an asset and will be considered
Job can be hybrid with some time in office and home/may need to complete errands as needed

Job Types: Full-time, Permanent

Pay: $28.00-$30.00 per hour

Work Location: Hybrid remote in Langley, BC

📌 Administrative Assistant Langley (Canada)
🏢 Mainland Masonry
📍 Canada