The Administrative Assistant plays an essential role in supporting the Fraser Valley Health Care Foundation (FVHCF) by ensuring the smooth operation of administrative and office functions. Your work will directly help raise critical funds that improve patient care and services across the Eastern Fraser Valley.

This position supports the Operations Manager in managing daily tasks, assisting with fundraising campaigns and events, maintaining records, and helping the team deliver outstanding donor and community engagement. We are a small, passionate team that values collaboration, adaptability, and a positive attitude. This role is ideal for a highly organized, detail-oriented individual who thrives in a collaborative nonprofit setting and is committed to supporting health care in the Eastern Fraser Valley.

This is a dynamic position with exposure to fundraising campaigns, event support, donor relations, and project coordination. It’s a great fit for someone who enjoys variety in their workday and contributing to both behind-the-scenes operations and community-facing initiatives.

Core Responsibilities

Provide administrative support to the Operations Manager and broader FVHCF team

Maintain donor records, databases, and contact lists with accuracy

Support the Executive Director in preparing for board meetings, recording minutes, and maintaining records

Assist with logistics and coordination for fundraising events and campaigns

Support internal fundraisers, 50/50 draws,



and other activities

Support donor recognition efforts, including preparation of plaques and stewardship materials

Manage office supplies, filing systems, and general documentation

Provide front-line support for staff, partners, and donors as required

Duties and Responsibilities

Process donations and bank deposits

Enter and update donor information in the donor management system

Maintain accurate donor contact information in the database

Assist with donation mailings, thank-you cards, and tax receipt issuance

Office Support

Assist the Operations Manager with daily office operations and administrative tasks

Provide general assistance for staff and volunteers as required

Support the Executive Director by preparing materials, recording, and distributing board meeting minutes

Schedule and coordinate meetings, including room bookings and preparation

Interact professionally with donors, vendors, visitors, and staff via phone, email, and in person

Manage incoming and outgoing communications and deliveries, including phone calls, mail, and visitors

Respond to internal and external inquiries by providing information or redirecting as appropriate

Prepare and send invoices as requested

Perform office duties such as photocopying, filing, and document preparation

Provide general support to FVHCF staff and assist with special projects as required}}

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📌 Administrative Assistant (British Columbia)
🏢 Fraser Valley Health Care Foundation
📍 British Columbia