Terms of Employment: Full time - Permanent

Start Date: October 1,2026

Closing Date: September 4,2026

Mission Statement

Staff of the Regina Open Door Society (RODS) must operate at all times within the mandate of service to provide settlement and integration services to refugees and immigrants in Regina. RODS is committed to meeting the needs of newcomers by offering programs and services to enable them to achieve their goals and participate fully in the larger community.

The Regina Open Door Society is committed to fostering a work environment that values diversity, equity, and inclusion. We actively seek candidates who share these values and contribute to our diverse community. Our aim is to eliminate barriers to employment, ensuring that all qualified individuals have the opportunity to join our team. Our facilities are fully accessible, accommodating the needs of all individuals.

We are located in the City of Regina on Treaty 4 land, which is recognized as the traditional territory of the nêhiyawak/Cree, Nahkawē/Saulteaux, Anihšināpēk, Dakota, Lakota, Nakoda, and the homeland of the Métis Nation.

The Regina Open Door Society Inc. is seeking qualified individuals to staff the full-time permanent position of Reporting and Evaluation Coordinator.

Position Summary Under the supervision of the Director and Manager of Settlement, Family and Community Services (SFCS) Department, this position collaborates with management, team leaders, and staff to produce accurate program and evaluation reports. The role also supports program evaluation and monitoring to ensure funded programs meet targets, funder requirements/standards, and the needs of newcomers.

Bachelor Degree in the area of Social Science

Clean criminal record

Effective organizational, communication, time management

Excellent computer skills

Excellent writing and documentation skillsMinimum of three years related work in the field of program evaluation and reporting

Valid Saskatchewan Class 5 (novice 2) license

General Competencies Quality/Compliance: achieving a standard of excellence with work processes and outcomes while honoring RODS policies and funder/regulatory requirements

Client Focus: striving for high client satisfaction, going out of your way to be helpful and pleasant, making it as easy as possible for the client

Communication: balancing listening and talking, speaking and writing clearly and accurately, influencing others, keeping others informed

Collegiality: being helpful, respectful, and approachable and team oriented,



building strong working relationships and a positive work environment

Initiative: taking ownership of your work, doing what is needed without being asked, following through

Efficiency: planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things

Coachability: being receptive to feedback, willing to learn, embracing continuous improvement People Management (for those with supervisory duties): setting clear expectations, reviewing progress and processes, providing feedback and guidance, holding people accountable

Respect for Diversity: ability to work within a cross-cultural environment and display acceptance and respect for different cultures and backgrounds

Specific Competencies

Ability to work in a fast phase environment

Broad knowledge of database systems

Excellent verbal, written and presentation skills

Knowledge of and experience with issues facing immigrants and refugees.

Knowledge of privacy policy and legislation

Solid communication and group facilitation skills

Solid computer skills with knowledge of Windows, MS Office, email and internet.

Strong inter-personal skills to effectively work in a multi-cultural team environment

Strong time-management and organizational skills are essential

Working knowledge of program evaluation/survey (i.e. outcome measurements), proposal and report writing

Duties and Responsibilities

In collaboration with management and program team leaders: Program Administration:

Assist in project coordination

Collect evaluation results and produce program outcomes reports

Conduct a regular audit to ensure data entry is accurate and up-to-date

Deliver iCARE privacy policy briefing and reporting training

Design/Update standardized data gathering tools (i.e. internal needs assessment forms, information gathering forms, referral forms, etc.) for all IRCC funded programs

Develop, update, and maintain standardized reporting tools and templates for all funded programs.

Develop periodic database reports to update on program and staff performance

Develop/Update reporting tools for SFC funded programs

Implement changes to the reporting structure to meet funders expectations

In collaboration with management,



team leaders and staff produce monthly, quarterly and annual program-specific reports

In collaboration with RODS programs, produce and submit monthly/annual reports

Monitor and report program activities, targets, and outcomes

Once program management approves program reports, submit to funders

Participate in providing feedback, supporting implementation, and contributing to ongoing improvements of RODS and funder database system initiatives

Prepare and deliver training on approved database, standardized reporting, and data collection tools for both new and existing staff to ensure consistency and accuracy

Respond to funders enquiries in regards to reporting

Review and compile multi-year reports

Support each program with the development of tools to measure program outcomes

Support the implementation of work plan for each program and staff

Track deadlines and follow-ups

Other duties as required

Administrative Support:

Assist with event or meeting coordination

Conduct monthly audits of files and other program documents to ensure program are meeting the standards.

Contribute to the preparation of annual reports, proposals and other documents.

Support the implementation and monitoring of program activities and deliverables.

Data entry and recordkeeping.

Handle confidential information appropriately

Maintain filing systems (electronic and paper)

Manage emails, phone calls, and correspondence

Order office supplies and coordinate logistics

Prepare documents, reports, and presentations

Receive and direct visitors or inquiries

Review, edit, and evaluate reports, financial documents, and budgets and to ensure accuracy and completeness.

Assist with budget preparation, expenditure tracking, and financial reporting.

Monitor program budgets and reconcile supporting documentation as required.

Provide administrative and operational support to program staff and management.

Other duties as required

Direct Reports

N/A

Salary Level/Classification

Hours of work are Monday to Friday from 8:15 AM to 3:45 PM with one -hour lunch break. All positions at RODS require a clean criminal record/child abuse registry check. There is a cost shared benefits package available to the employee with successful completion of a probationary period. The annual salary for this position starts at

$47,073.82 ($26.82 per hour) at Step one of the admin 2 RODS wage category. Pay periods are the end of day on the 15th of the month and the end of each month.

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📌 Reporting and Evaluation Coordinator (Winnipeg)
🏢 Regina Open Door Society
📍 Winnipeg