At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Chance
We're looking to fill an opening for a Mailroom & Imaging Administrator to join our Operations team for 6 months.

Reporting to the Supervisor, Mailroom & Imaging Analyst the Mailroom & Imaging Administrator is responsible for distribution of mail and faxes to all departments within Aviso. This position requires daily interaction with internal departmental staff and external parties, providing both processing and administrative support.

We Care - Youdo the right thing forclients,partnersand colleagues. Youbuild trusted relationships,championservice excellence, andcontribute to a culture where people feel valued and supported

We Dare -You challenge the status quo with bold ideasand fresh perspectives. Youembrace change, seek opportunities toinnovateand are comfortable exploring new ways of working

We Share - Youcollaborate openlyand build meaningful relationships. Youseek outdiverse perspectives, share yourknowledgeand work together to helpcolleagues,clientsand partners succeed

We Deliver - Youtake ownership of your work,honouryourcommitmentsand focus on delivering meaningful results.You hold yourself accountable and continuously look for ways toimprove

What your day looks like

Receive, prepare, verify and scan all incoming documents, cheques, faxes and emails

Accurately distribute documents to the correct department

Assist with filing and location of original documentation

Ensures proper protocol is followed when processing and/or delaying requests

Be willing to learn numerous functions within the team

Assist with various departments by accurately distributing documents within set service levels

Send mail/couriers using Canada Post, FedEx and Purolator within daily pickup deadline

Receive and prepare all incoming mail, documents, and paperwork

Process and distribute incoming cheques

Uses all pertinent systems (Laserfiche, OSM, and Dataphile) properly in compliance with company policy and industry regulation

Ensure notes on systems are clear and concise with relevant updated information from internal and external sources

Ensures internal manuals are current and updated with changes in company policy, industry regulation and system/ procedure changes

Communicates with peers and supervisor of issues/ changes that arise from daily activity to ensure all parties are kept up to date on such issues/ changes

Back up coverage for staff on vacation within the department

Tracks all documentation to report on a daily basis to the Supervisor

Aviso Wealth
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso' culture sets us apart. If you are looking for compelling and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity




We're looking to fill an opening for a Mailroom & Imaging Administrator to join our Operations team for 6 months.

Reporting to the Supervisor, Mailroom & Imaging Analyst the Mailroom & Imaging Administrator is responsible for distribution of mail and faxes to all departments within Aviso. This position requires daily interaction with internal departmental staff and external parties, providing both processing and administrative support.

As one aviso:

We Care - Youdo the right thing forclients,partnersand colleagues. Youbuild trusted relationships,championservice excellence, andcontribute to a culture where people feel valued and supported

We Dare -You challenge the status quo with bold ideasand fresh perspectives. Youembrace change, seek opportunities toinnovateand are comfortable exploring new ways of working

We Share - Youcollaborate openlyand build meaningful relationships. Youseek outdiverse perspectives, share yourknowledgeand work together to helpcolleagues,clientsand partners succeed

We Deliver - Youtake ownership of your work,honouryourcommitmentsand focus on delivering meaningful results.You hold yourself accountable and continuously look for ways toimprove

What your day looks like

Receive, prepare, verify and scan all incoming documents, cheques, faxes and emails

Accurately distribute documents to the correct department

Assist with filing and location of original documentation

Ensures proper protocol is followed when processing and/or delaying requests

Be willing to learn numerous functions within the team

Assist with various departments by accurately distributing documents within set service levels

Send mail/couriers using Canada Post, FedEx and Purolator within daily pickup deadline

Receive and prepare all incoming mail, documents, and paperwork

Process and distribute incoming cheques

Uses all pertinent systems (Laserfiche, OSM, and Dataphile) properly in compliance with company policy and industry regulation

Ensure notes on systems are clear and concise with relevant updated information from internal and external sources

Ensures internal manuals are current and updated with changes in company policy, industry regulation and system/ procedure changesCommunicates with peers and supervisor of issues/ changes that arise from daily activity to ensure all parties are kept up to date on such issues/ changes

Back up coverage for staff on vacation within the department

Tracks all documentation to report on a daily basis to the Supervisor

Requirements
Your experience and skills:

High School Diploma

Minimum 1 year work experience within an office environment

Fluent communication skills in English are required and bilingual skills in French are an asset

Ability to work independently and as part of a team to achieve required objectives

Self-motivated and results driven

Strong attention to detail and accuracy

Strong organizational, time management and administrative skills

Strong customer service focus, ability to build and maintain relationships

Proven ability to work well under pressure and in a fast-paced environment

Flexible to meet changing needs and manage deadlines

Benefits
Why Aviso Wealth?

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.




Here are a few things that set us apart:

Competitive compensation package that rewards and recognizes individual contributions

Excellent health, dental and insurance benefits to meet the diverse needs of our employees

Generous vacation time, fitness benefit, parental leave top-up options

Matching contributions to our retirement program

Commitment to the continuous improvement of our staff through learning & development and an education assistance program

Regular social events to foster teamwork

Your Information
By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including thePersonal Information Protection and Electronic Documents Act (PIPEDA)and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Further information is available on the Privacy link on our Career Page - Privacy Policies

Equal Employment Opportunity
Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview
Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We're building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We're a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, and Montreal. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We're proud to power businesses that empower investors .

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you're looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary
This position is posted with an expected salary range of $46,000 - $55,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.

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📌 Mailroom & Imaging Administrator, Temporary (British Columbia)
🏢 Aviso
📍 British Columbia