Administrative Assistant, Department of Psychiatry
Job ID
24315
Location
Toronto, Ontario
Annualized Hiring Range
$50,133 - $68,933
*Compensation commensurate with experience
Dept/Program Name
Dept of Psychiatry HSC Contrib
Target Openings
1
Work Type
Hybrid
Hours of Work
35.00
FTE
1.00
Contract Length
Level of Police Check
Criminal & Judicial Record
Date Posted
2026-08-20
Deadline to Apply
2026-08-24
**About Sick

Kids**
Dedicated exclusively to children and their families, The Hospital for Sick Children (Sick

Kids) is one of the largest and most respected paediatric healthcare centres in the world.

As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.

Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.

Sick

Kids is committed to ongoing learning and development, and features a caring and supportive work setting that combines exceptionally high standards of practice.

When you join Sick

Kids, you become part of our community.

We share a commitment and determination to fulfill our vision of
_Healthier Children. A Better World_
.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.
**Position Description**
**Administrative Assistant, Department of Psychiatry**
The Hospital for Sick Children (Sick

Kids) is a leading specialty paediatric hospital providing complex, innovative care and treatment to children/youth and families.

In 2020, Sick

Kids continues to increase its capacity to serve patients with primary mental health disorders including those diagnosed with mood, complex anxiety and behaviour disorders.

Additionally, Sick

Kids is investing in the integration of treatment for concurrent physical and mental health disorders and will continues to establish services focused on these complex populations and their families.

The Department of Psychiatry plays an integral role in supporting this growth and work.

As a member of the busy Administrative Support team within the Department, you will play an important role in providing support to the Psychiatrists.

Your day-to-day work will include scheduling and facilitation of referrals and patient appointments that can include communication with patients/families, coordinating and maintaining calendars, organizing and planning meetings/events, as well as general office administration such as word processing, correspondence and answering inquiries made to the Department.
**Here's What You'll Get To Do:**




Work within an electronic patient information system to schedule and coordinate assessments and follow-up appointments, including communication with patients and families.

Maintain confidentiality for all patient and staff personal and health information.

Manage calendars, including booking meetings and appointments and prioritizing requests.

Arrange meeting rooms, meals, audio visual and equipment services for meetings/events.

Respond appropriately to communication (phone/email) and all incoming inquiries to the Department.

Distribute and manage incoming mail and follow-up as needed.

Establish and maintain an accurate electronic filing system.

Photocopy, scan and fax documents as required.

Assist in the preparation of meetings and rounds.

Prepare meeting agendas and attend and take minutes, when required.

Prepare original documents, including letters, reports, spreadsheets, edit presentations and educational materials.

Work individually and in collaboration with team members on projects including accreditation and grant submissions.

Perform cross training with other administrative staff to allow for additional coverage when needed.

Liaise with appropriate personnel to follow-up on financial matters.

Support various team members leading projects and initiatives for the Department.

Some data entry for quality improvement and research projects.

Requisitioning office supplies, equipment, and furniture, ensuring supplies are accessible to departmental personnel
Ensuring office equipment and furniture are operational and coordinating preventative and restorative maintenance/repair schedules.
**Here's What You'll Need**
**Essential Requirements**
Post-secondary degree/diploma in business or office administration or a combination of education and experience.
A minimum two years of administrative experience
Strong knowledge and proficiency in all Microsoft Office applications (Outlook, Word, Excel, Power

Point) and experience with Adobe Professional.

Exceptional interpersonal, oral and written communication skills.

Proven ability to prioritize work in an efficient and organized manner.

Highly developed evaluative and problem-solving skills.

Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders .

Ability to work well independently and within a team environment.

Ability to work in a fast-paced environment with many interruptions and multiple priorities.





Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives
**Preferred Qualifications**
Administrative experience preferably in the healthcare industry.
**Here's What You'll Love**
This position is eligible for employee benefits.

The full benefits package will be discussed at the time of offer.
A focus on employee wellness with our new Staff Health and Well-being Strategy (https://2025.sickkids.ca/staffwellbeing/) .

Self-care helps us support others.
A hospital that welcomes and focuses on Equity, Diversity, and Inclusion (https://2025.sickkids.ca/edi/) .

The opportunity to make an impact.

Regardless of your role or professional interest, you will be making a difference at Sick

Kids and contributing to our vision of
_Healthier Children. A Better World_ .

For more on why you'll love working at Sick

Kids, visit our careers site (https://www.sickkids.ca/en/careers-volunteer/careers/)
**Employment Type:**
·
Full-time, Permanent (35 hours/week), Hybrid
**Our Commitment to Diversity**
Sick

Kids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve.

Learn more about workplace inclusion. (https://www.sickkids.ca/en/about/edi/workplace-inclusion/)
**Accessibility & Accommodation**
If you require accommodation during the application process, please reach out to our
aSKHR team ( [email protected] )
.

Sick

Kids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired.

If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview.

Information received related to access, inclusion or accommodation will be addressed confidentially.
**How To Apply**
Technical difficulties? Email
[email protected]
with a short description of the issues you are experiencing.

We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.
**Tip:**
Combine your cover letter and resume into
**ONE**
document of 20 pages or less as you cannot upload multiple documents as part of your application.

Every application is reviewed by a human recruiter and all hiring decisions are made by people.

In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.

All positions posted on the Sick

Kids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.

📌 Administrative Assistant, Department of Psychiatry (Toronto)
🏢 SickKids
📍 Toronto