We are looking for a reliable and organized Accounting & Operations Administrator to join our team.

This is a hands-on position combining accounting, procurement and day-to-day operational support. We are looking for someone with real experience managing Accounts Receivable and procurement/purchasing, who is comfortable managing multiple responsibilities, takes ownership of their work and follows tasks through to completion without requiring constant supervision.

Key ResponsibilitiesAccounting

- Own Accounts Receivable end-to-end — invoicing, collections, follow-up on outstanding payments, and reporting on aging/DSO.
- Process Accounts Payable and prepare vendor payment reports.
- Enter vendor bills and maintain accurate records in QuickBooks.
- Review bank activity and apply customer payments.
- Review and reconcile company credit card transactions and ensure supporting vendor bills are properly entered.
- Prepare and send customer invoices.
- Assist with bank and account reconciliations.
- Prepare weekly AR/AP and other accounting reports.
- Assist with intercompany billing and transactions.
- Maintain organized and accurate accounting records.

Procurement & Operations

- Manage the purchasing process — sourcing suppliers, requesting quotes, placing purchase orders, and tracking delivery timelines.
- Monitor inventory/stock levels and reorder points, coordinating with suppliers to avoid shortages or overstock.
- Communicate with customers, suppliers and vendors.
- Follow up on quotations, orders, samples, shipments and outstanding requests.
- Maintain and update shipment and customer file statuses.
- Assist management with operational projects and follow-ups.
- Ensure outstanding tasks are tracked and followed through to completion.
- Handle general office administration as required.





Recruitment Support

- Review applications through Indeed, Job Bank and other recruiting sources.
- Screen potential candidates and coordinate interviews.
- Communicate with staffing agencies when required.

Qualifications

- 3–5+ years of accounting and/or administrative experience, including hands-on Accounts Receivable and procurement/purchasing experience.
- Experience with QuickBooks is strongly preferred.
- Practical experience with Accounts Receivable, Accounts Payable, invoicing and reconciliations.
- Demonstrated experience managing purchase orders, supplier relationships, or inventory/reorder processes.
- Positive Microsoft Excel and general computer skills.
- Strong written and verbal communication skills.
- Excellent attention to detail and organization.
- Able to manage multiple priorities and meet deadlines.
- Comfortable working independently.
- Strong follow-up and problem-solving skills.

What We're Looking For

We're looking for someone who takes ownership and accountability for their work.

If something is outstanding, you follow up. If you're waiting for information, you keep track of it. If you run into a problem, you communicate it and work toward a solution.

You should be comfortable working in a busy, entrepreneurial environment where priorities can change and where being organized, dependable and proactive is important.

This is a good opportunity for someone who wants a broader role and enjoys being involved in different areas of a business — particularly someone who wants ownership over procurement and receivables — rather than performing one narrow function every day.

Pay: $50,000.00-$58,000.00 per year

Benefits:

- Casual dress
- On-site parking

Application question(s):

- Have you used any ERP's?

Work Location: In person

📌 Accounting & Operations Administrator (Toronto)
🏢 Saltex
📍 Toronto