Peterborough Vascular Surgery

Dr. Arshia Javidan

Practice Coordinator / Senior Medical Office Administrator

Pay: $26.00 – $34.00 per hour, commensurate with experience and performance, with possibility for end-of-year performance bonuses, separate time of service bonuses, and yearly raises in accordance with performance

Job Types: Full-time, Permanent

Schedule: Monday–Friday, in-person. Hybrid/work from home may be introduced later based on performance and operational needs.

Peterborough Vascular Surgery (Dr. Arshia Javidan) is looking for an experienced, highly organized medical office administrator to run the full administrative side of a busy vascular surgery practice. This is a senior, single-point role combining patient-facing office management with hospital and EMR scheduling — ideal for someone who wants ownership over how a complete surgical practice runs day to day, and who can work independently.

Dr. Arshia Javidan is a board-certified vascular surgeon who completed medical school and residency training at the University of Toronto.

Start date for October 1, 2026, with some flexibility if needed

Responsibilities:

- Book procedures in the operating room and interventional radiology on behalf of the surgeon
- Coordinate pre-operative appointments in collaboration with hospital (PRHC) staff




- Respond to incoming telephone calls, faxes, and emails; communicate appointment information to patients
- Maintain current schedules using Accuro and EPIC
- Maintain confidential patient health records; monitor inpatient consults, discharge summaries, and follow-up
- Process prescriptions and update patient medical history profiles
- Update and maintain OHIP billings and create invoices for non-OHIP billing
- Handle day-to-day office administration: mail, data entry, filing, supply ordering
- Occasional light coordination of the surgeon's personal calendar or commitments

Requirements:

- Ideally 2+ years of medical office / patient-facing administrative experience
- Ideally EMR proficiency required; experience with Accuro and/or EPIC strongly preferred
- Comfortable managing competing priorities independently with minimal oversight
- Reliable, discreet, and comfortable handling confidential patient information

Ability to commute/relocate: Peterborough, ON — reliably commute for in-person days

Work Location: Peterborough, ON, possibility for hybrid work

Pay: $26.00-$34.00 per hour

Benefits:

- Flexible schedule
- On-site parking
- Paid time off
- Work from home

Work Location: Hybrid remote in Peterborough, ON

📌 Practice Coordinator / Senior Medical Office Administrator (Peterborough)
🏢 Peterborough Vascular Surgery
📍 Peterborough