Katalyst Chartered Professional Accountants is a growing public accounting firm seeking enthusiastic, motivated, and detail-oriented Administrative Assistants to join our team. In this role, you will be the backbone of our daily operations. You will support our CPAs and staff, manage client communications, and ensure our office runs smoothly—especially during our busy tax seasons.

We are currently hiring for two distinct positions to support our expanding office operations. Because we serve a highly diverse clientele, one of these roles requires skilled fluency in both English and Mandarin, while the other role requires English fluency. For both positions, the ideal candidate is a proactive problem-solver with excellent communication skills, strong organizational habits, and a firm commitment to maintaining strict client confidentiality.

Key Responsibilities

- Client Service: Answer phones, greet visitors, handle routine client inquiries and route inquiries to the correct team member.
- Document Processing: Scan, copy, organize, and assemble tax returns and financial reports.
- Data and Billing: Enter basic data into software, draft client invoices, and track billing cycles.
- Office Operations: Manage office supplies, handle certified mail/couriers,



and maintain document security and confidentiality.

Required Skills and Qualifications

- Software Literacy: Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with tax or accounting software (like QuickBooks or CCH)
- Organization: Strong attention to detail and ability to manage high-volume paperwork accurately and adhere to strict deadlines
- Communication: Clear, professional verbal and written communication skills for client interactions.
- Discretion: Ability to handle sensitive financial data with strict confidentiality.

Application Process:

If you are an individual who believes in superior client service, takes pride in a job well done and are interested in working in a team-oriented environment, please submit a resume and cover letter.

We appreciate all applicants, but only those shortlisted will be contacted for an interview.

Job Types: Permanent, Full-time

Pay: $42,000.00-$50,000.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Work Location: In person

📌 Admin Assistant/Receptionist (Canada)
🏢 Katalyst Chartered Professional Accountants
📍 Canada