Job purpose

The purchasing support administrator role provides reliable administrative and data support by maintaining accurate records, completing data entry, preparing reports, and coordinating day-to-day processes. This role requires solid Microsoft Excel skills, attention to detail, and the ability to manage multiple priorities to ensure information is accurate, organized, and up to date.

Duties and responsibilities

- Complete accurate data entry and update records in internal systems.
- Support purchasing and sales teams with purchase order processing, tracking, and follow-up.
- Prepare reports, spreadsheets, and other administrative documentation.
- Coordinate with internal teams and suppliers to resolve order or information discrepancies.
- Maintain organized records and ensure documentation is accurate and up to date.
- Assist with general administrative tasks and process improvements as required.

Accountabilities

- Ensure orders, purchase orders,



and related transactions are processed accurately and in a timely manner.
- Maintain accurate and up-to-date supplier, product, and purchase order information.
- Ensure required documentation and records are complete, organized, and readily accessible.
- Provide timely administrative support to purchasing and sales teams.
- Monitor order status and follow up on outstanding items, discrepancies, or required information.
- Maintain accurate reports and spreadsheets to support business operations and decision-making.
- Identify and communicate data or processing issues and support timely resolution.
- Follow established procedures and contribute to improving administrative efficiency and accuracy.

Working conditions

This is a full time in office position

📌 Purchasing Support Administrator (Canada)
🏢 Griff Building Supplies
📍 Canada